HR Operations Coordinator

Affiliated Distributors (AD) is seeking an HR Operations Coordinator to support a broad range of HR programs and operational functions that contribute to a positive associate experience. This role involves assisting with talent management processes, HR systems administration, wellness initiatives, onboarding/offboarding, and associate communications, while ensuring alignment with AD's culture.

What you'll do:

• Maintain and optimize the relationship with talent management system (ChartHop), building custom pages, forms, and fields based on business needs and addressing system issues
• Complete system setup, monitoring, and follow-up for talent reviews, individual development plans (IDPs), and management by objectives (MBOs)
• Develop and distribute clear communication and instructions for associates
• Manage the approval process and ensure creation/storage of required executive summaries and documents
• Plan and execute a benefits spotlight series to highlight key offerings and updates
• Develop and execute an annual wellness learning and activities calendar, including biometric screenings/vaccinations and challenges, promoting holistic associate wellness
• Manage eligibility and wellness platform vendor (Vitality) relationship
• Monitor wellness program participation and vendor performance to support engagement, plan discounts, and program success
• Manage the service award vendor (Terryberry) relationship, including uploading eligibility files, coordinating invoice processing, and addressing service issues
• Promote recognition program adoption through regular reporting to people managers
• Provide support to managers regarding form collection and distribution processes
• Facilitate engagement survey setup (Energage) and reporting

What they're looking for:

• Demonstrates exceptional attention to detail and a strong commitment to producing high-quality work
• Ability to work with a high degree of confidentiality
• Strong customer focus and responds with a high sense of urgency, professionalism, and accountability
• Exhibits excellent written and verbal communication skills with the ability to communicate clearly and effectively across all levels of the organization
• Effectively manages multiple priorities and competing deadlines while maintaining accuracy and efficiency
• Possesses strong organizational, follow-up, and analytical skills with the ability to manage tasks proactively and thoroughly
• Demonstrates comprehensive research and project management abilities with strong attention to planning, execution, and follow-through
• Applies strong problem-solving and critical-thinking skills to identify issues, evaluate solutions, and drive effective outcomes
• Bachelor's degree in Human Resources, Business Administration/Management, or related field preferred. Relevant work experience may substitute for formal education
• At least 1 year of relevant human resources experience (including internships)
• Proficient in Microsoft Office: Outlook, Excel (formatting, data sorting, formulas), Word, and PowerPoint
• Experience with HR systems preferred

Benefits:

• Plan and execute a benefits spotlight series to highlight key offerings and updates.
• Develop and execute an annual wellness learning and activities calendar, including biometric screenings/vaccinations and challenges, promoting holistic associate wellness.
• Manage eligibility and wellness platform vendor (Vitality) relationship.
• Monitor wellness program participation and vendor performance to support engagement, plan discounts, and program success.
• Manage the service award vendor (Terryberry) relationship, including uploading eligibility files, coordinating invoice processing, and addressing service issues.
• Promote recognition program adoption through regular reporting to people managers.
• Conduct weekly Fundamental reporting, posting, and gift card disbursement.
• This position is based in Wayne, PA Tuesday through Thursday and remote Monday and Friday with standard business hours of 8:00 a.m. – 5:00 p.m.