HR Operations Coordinator

XS Telecom is a company that connects people, businesses, and communities through technology solutions. They are seeking an HR Operations Coordinator to support the day-to-day operations of the Human Resources department, focusing on onboarding, employee records, benefits administration, and compliance tracking.

What you'll do:

• Coordinate pre-employment requirements, including background checks, drug testing, required forms, onboarding documents, and policy acknowledgments
• Assist with new hire orientation preparation, communication, scheduling, and materials
• Support remote onboarding processes, including electronic forms, virtual orientation support, system access follow-up, and new hire communication
• Ensure new hire paperwork is completed accurately and submitted on time
• Partner with hiring managers, payroll, safety, training, IT, and other departments to support a smooth onboarding experience
• Help create a welcoming and organized experience for new employees
• Maintain accurate employee records in HR systems and electronic personnel files
• Process employee changes, including job title updates, department changes, supervisor changes, compensation updates, and employment status changes
• Assist with employment verifications, employee letters, policy acknowledgments, HR forms, and general documentation
• Prepare and maintain HR reports, spreadsheets, and tracking documents as needed
• Ensure employee records are maintained in accordance with company policy and applicable legal requirements
• Support benefits enrollment, eligibility updates, life event changes, and vendor follow-up

What they're looking for:

• High school diploma or equivalent required
• 1 to 3 years of administrative, HR, payroll, benefits, onboarding, or related office experience
• Experience handling confidential information
• Strong computer skills, including Microsoft Outlook, Word, Excel, and Teams
• Ability to learn HR systems, onboarding platforms, payroll systems, and electronic document systems
• Excellent attention to detail, organization, and follow-through
• Ability to manage multiple priorities and meet deadlines
• Prior HR experience, HR coursework, or experience with HRIS/onboarding systems is helpful but not required

Benefits:

• Flexible vacation
• Parental leave
• On the job training with fully accredited training programs
• Eligibility to Medical, Dental, and Vision benefits
• 401K with company match
• Engaging perks and discounts
• Access to opportunities to expand your skill set and share your knowledge with others across the organization
• Company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career growth & development