HR Project Coordinator

Caring for Family of Companies is a family-owned organization focused on raising standards in in-home care. The HR Project Coordinator manages high-volume administrative projects across the employee lifecycle, ensuring documents, tasks, compliance requirements, and records are complete and accurate. The role also supports onboarding, offboarding, employee verification, reporting, process improvements, and HR team projects.

What you'll do:

• Manage and coordinate multiple HR administrative projects from initiation through completion
• Develop and maintain project timelines, task lists, and status documentation
• Ensure compliance with company policies, federal, state, and local employment regulations
• Prepare and organize employee lifecycle documentation including onboarding, transfers, interview instruments, and offboarding materials
• Track and verify completion of required documents, signatures, and procedural steps
• Maintain accurate HR files and records in compliance with legal requirements
• Coordinate communication among HR team, managers, and employees regarding project status and requirements
• Process and maintain employee records, employment verification, and reference checks
• Assist with document coordination, background checks, and onboarding processes
• Identify process improvement opportunities and implement efficiency enhancements
• Generate reports and maintain project metrics and data analysis
• Support HR team with special projects and ad hoc requests

What they're looking for:

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations

Benefits:

• Paid Time Off and Paid Holidays*
• 100% Company-Paid Dental Insurance and Vision Insurance*
• 100% Company-Paid $25,000 Life Insurance Policy*
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
• 401(k) Retirement Program - with Employer Match*
• Professional Development -- ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week
• And a supportive team to work alongside!