Human Resources Coordinator

Bennett & Pless, Inc. is a structural engineering firm with a collaborative culture focused on technical excellence and employee development. The HR Coordinator will support employee lifecycle processes, recruiting and onboarding coordination, HR programs, employee resources, reporting, and day-to-day HR operations.

What you'll do:

• Maintain accurate employee personnel files and ensure records are organized, complete, and compliant with company requirements, ensuring confidential handling of sensitive information
• Coordinate employee lifecycle activities, including onboarding, employment changes, and offboarding, ensuring all related tasks, documentation, and communications are completed accurately and in a timely manner
• Process employment verifications and other administrative requests
• Monitor the HR Inbox and serve as a first point of contact for employee questions, providing timely support and directing inquiries to the appropriate HR team member
• Support HR reporting, audits, and organizational updates as needed
• Coordinate and support recruiting activities, including job postings, interview scheduling, and other recruiting logistics, in partnership with the recruiter
• Coordinate and track all pre-employment and onboarding activities, including background checks, ADP onboarding, and I9 paperwork. Ensure each step is completed on time, providing a smooth transition from pre-hire to employee
• Notify internal stakeholders of upcoming new hires and coordinate onboarding activities across HR, hiring managers, IT, Accounting, and Marketing
• Confirm first-week schedules and coordinate new hire orientation sessions
• Facilitate HR new hire orientation
• Assist with administration of annual HR programs and initiatives, including open enrollment, leadership development programs, employee surveys, and other recurring processes
• Maintain and update company intranet content, HR resources, forms, templates, onboarding materials, and employee reference guides

What they're looking for:

• High School Diploma or GED
• 2+ years of HR experience; open to recent graduates with demonstrated interest in HR, technology, and process improvement
• Experience working with HRIS systems
• Intermediate knowledge in Microsoft Office, including functions in Excel such as pivot tables, and data analysis
• Strong attention to detail, organization, and time management
• Ability to manage changing priorities in a fast-paced environment
• Demonstrated ability to take initiative and independently drive HR administration tasks to completion
• Bachelor's Degree in Human Resources, Business Administration, or related field
• Internship, co-op, or relevant project experience in HR, office administration, or customer service
• Experience in leveraging AI and other technologies to increase efficiency
• Experience with Microsoft CoPilot is a plus

Benefits:

• Company-paid medical, dental, and vision coverage
• 401(k) matching
• Paid time off and paid parental leave
• Flexible schedules
• Tuition reimbursement
• Wellness allowance
• Career and leadership development opportunities