Human Resources Coordinator

FBFK Law is seeking a Human Resources Coordinator to provide essential administrative and operational support to their HR department. The role focuses on maintaining the HRIS/payroll system, coordinating new employee onboarding, and supporting recruiting efforts.

What you'll do:

• Maintain accurate and up-to-date employee records within Paycom, including new hire data entry, status changes, terminations, and personal information updates
• Develop working knowledge of Paycom modules (HR, payroll, time and attendance, onboarding, reporting) and grow into a systems subject matter expert for the firm
• Audit employee records periodically for accuracy and completeness, and assist in resolving data discrepancies
• Support system configuration updates, testing, and troubleshooting in partnership with HR leadership and Paycom support
• Generate standard and ad hoc reports from Paycom to support HR, payroll, and firm leadership needs
• Coordinate and process onboarding for all new employees across firm offices, including offer letter follow-up, new hire paperwork, I-9 completion, and Paycom setup
• Ensure all onboarding documents, forms, and policy acknowledgments provided to new hires are current and reflect the most recently approved versions
• Partner with IT, Facilities, and department leaders to coordinate a smooth first-day and first-week experience for new employees
• Track onboarding completion and follow up on outstanding items to ensure timely compliance
• Learn and apply candidate sourcing strategies using LinkedIn, Indeed, internal candidate databases, and other recruiting platforms
• Post open positions to job boards and the firm's career page, and maintain accurate, current posting content
• Assist with resume screening, candidate outreach, interview scheduling, and candidate communication

What they're looking for:

• Strong attention to detail and a high level of accuracy when handling employee data and confidential information
• Excellent organizational skills with the ability to manage multiple priorities and deadlines across several office locations
• Strong written and verbal communication skills, with a professional and service-oriented approach to employee and candidate interactions
• Proficiency in Microsoft Office (Outlook, Word, Excel); aptitude for learning new HR technology systems
• Ability to maintain strict confidentiality regarding employee and firm information
• Self-motivated with the ability to work both independently and collaboratively as part of a small HR team
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered in lieu of a degree
• Prior exposure to an HRIS/payroll platform (Paycom experience preferred, but not required) is beneficial
• 1–3 years of experience in an HR support, HRIS, payroll, or administrative role; law firm or professional services experience is a plus