Human Resources Coordinator

Keck Medicine of USC’s Viterbi School of Engineering is seeking Human Resources Coordinators to support HR operations in a complex academic environment. The role manages high-volume HR transactions across the employee lifecycle, including recruitment, onboarding, payroll and position administration, records maintenance, compliance, reporting, and employee support.

What you'll do:

• Support day-to-day human resources operations across assigned departments, institutes, and business units
• Execute personnel, payroll, and position management transactions in Workday and related university systems
• Process hires, transfers, promotions, compensation changes, leaves of absence, and separations
• Support recruitment activities, including job postings, interview scheduling, candidate communications, and onboarding preparation
• Coordinate onboarding and offboarding activities and ensure timely completion of required employment actions
• Conduct and track I-9 verifications and other employment compliance requirements
• Maintain accurate employee, position, and organizational records while ensuring compliance with university policies and procedures
• Serve as a primary point of contact for routine HR and payroll-related inquiries
• Partner with university stakeholders to resolve transactional and operational matters
• Monitor and track HR transactions to ensure accuracy, timeliness, and completion
• Prepare reports, correspondence, and employment-related documentation
• Support process improvement initiatives, special projects, and organizational priorities as assigned

What they're looking for:

• Prior experience supporting HR, payroll, recruiting, onboarding, or other high-volume administrative operations
• Strong administrative processing, organizational, and documentation management skills with exceptional attention to detail
• Experience using Workday or a similar HR information system
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word; experience with Lucidchart or similar workflow/documentation tools preferred
• Experience working in higher education or another complex administrative environment
• Demonstrated ability to manage multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment

Benefits:

• These positions are eligible for hybrid work arrangements; however, regular onsite presence is required to support operational and business needs.