Human Resources Coordinator

The Massachusetts School Building Authority (MSBA) is seeking a Human Resources Coordinator to provide comprehensive administrative and operational support for their Human Resources functions. This role involves supporting recruitment, onboarding, benefits administration, and ensuring compliance with employment policies.

What you'll do:

• Perform general HR administrative tasks, including filing new hire folders and maintaining organized personnel records
• Provide prompt and timely responses to all forms of employee inquiries including changes and updates
• Provides recruitment support including screening candidates, coordinating interviews, and maintaining clear communication throughout the hiring process
• Support recruitment activities including career fairs and recruitment outreach activities
• Coordinate administration of benefits including employee benefits packets, enrollments, changes and terminations. Assists with annual open enrollment communications, informational presentations and overall distribution of benefits information
• Ensure invoices are properly processed by reconciling service invoices for HR Manager review and submitting them to the Accounts Payable department for processing
• Review employee files for accuracy during the onboarding process, ensuring both online and physical records are complete and properly maintained
• Process employee terminations and ensure departing staff receive all necessary information regarding their position and separation
• Provide HR team to support with event coordination such as training and employee engagement initiatives
• Ensures policies and procedures are adhered to regarding the administration of leave of absence and ADA accommodations, supporting compliance and consistent application across the agency
• Performs related work as required

What they're looking for:

• Associate's Degree in Human Resources, Labor Relations, Public Administration, or related field (HR); Business Administration with 1 to 3 years' experience in human resources administration, recruitment, training and benefits
• Knowledge of multiple applicant tracking systems (ATS), performance management tools, and training platforms, supporting efficient recruitment and employee development processes
• Knowledge of federal and state employment laws, ensuring HR practices align with regulatory requirements and organizational policies
• Knowledge of federal and state leave and accommodation laws, including processes related to FMLA and ADA, to support consistent and compliant administration
• Knowledge of Microsoft Suite of applications, enabling effective document creation, data management, communication, and workflow coordination
• Skill in providing high‑quality customer service, responding to inquiries with professionalism, clarity, and a solutions‑focused approach
• Skill in public speaking, delivering information confidently and engagingly to groups of varying sizes
• Skill in communicating clearly via email and in person, ensuring messages are accurate, timely, and appropriate for diverse audiences
• Skill in offering clear instruction, guidance, and support to help employees build competence and confidence
• Skill in active listening and coordinating tasks, enabling smooth collaboration, efficient workflow management, and strong team support
• Ability to maintain confidentiality by keeping sensitive information private, ensuring trust, professionalism, and compliance with organizational standards
• Ability to track and organize employee information and certifications, maintaining accurate, up‑to‑date records that support operational and compliance needs