Human Resources Coordinator

EBED Community Improvement Inc. is a nonprofit organization providing community and home-based services to participants with intellectual disabilities and their families throughout Maryland. The Human Resources Coordinator manages frontline staff recruitment and onboarding, supports HR compliance and employee records, administers HR programs, assists with payroll and benefits processes, and contributes to HR initiatives and professional development.

What you'll do:

• Lead 360° recruiting efforts for all frontline staff positions, including job postings, applicant screening, conducting preliminary interviews, reference checks, and verifying credentials
• Manage onboarding logistics from offer to orientation, ensuring timely collection of pre-employment documentation and background clearances
• Coordinate and facilitate new hire orientation sessions in collaboration with department managers and designated trainers
• Ensure all employee files are complete and in full compliance with EBED’s standards, including required licenses, certifications, and documentation before filing or archiving
• Track expiration dates and proactively follow up on renewals for annual compliance training, such as Bloodborne Pathogens, First Aid/CPR, and other mandatory trainings (e.g., MANDT)
• Maintain accurate digital and physical records in alignment with HR retention and audit policies
• Administer employee recognition and incentive programs including new hire sign-on bonuses, employee referral bonuses, and other retention-focused initiatives
• Assist in the planning and implementation of staff engagement efforts, appreciation events, and training workshops
• Support the HR Manager in the development and evaluation of new HR policies and practices to improve departmental efficiency and employee experience
• Respond to employee inquiries related to HR policies, benefits, and procedures with professionalism and accuracy
• Assist with payroll processes, leave tracking, and benefits enrollment as needed
• Perform clerical duties such as filing, data entry, scanning, and maintaining HR systems

What they're looking for:

• 1–3 years of relevant experience in an HR or administrative support role
• Strong organizational and time-management skills with a keen attention to detail
• Effective written and verbal communication skills with the ability to build relationships across all levels of the organization
• Demonstrated ability to maintain strict confidentiality and handle sensitive HR matters with discretion
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), HRIS or database systems, and electronic records platforms
• Willingness to take initiative, seek out learning opportunities, and contribute to continuous improvement in HR operations
• Interest in career development within HR, including recruitment, compliance, training, or HR generalist pathways
• Strong computer literacy, including HRIS platforms, digital file management, and email communication
• Associate or bachelor's degree in human resources, Business Administration, or a related field
• Experience in a healthcare, human services, or nonprofit setting
• Familiarity with employment laws, onboarding best practices, and compliance documentation
• Experience using applicant tracking systems (ATS) and learning management systems

Benefits:

• Medical, dental & vision for team members and eligible dependents
• Defined benefit pension plan
• 403b plan
• Generous paid time off (PTO) & holiday schedule
• New hire sign-on bonuses
• Employee referral bonuses
• Employee recognition and incentive programs
• Staff engagement efforts and appreciation events
• Training workshops
• Cross-functional training and opportunities to expand knowledge of HR laws, DEI, employee relations, and HRIS administration