Human Resources Coordinator

Ruoff Mortgage is a mortgage company committed to helping clients achieve their home borrowing goals while providing a professional, team-oriented work environment. The Human Resources Coordinator provides administrative support for day-to-day HR operations, including maintaining employee records, processing documentation, supporting onboarding, and assisting with benefits and employee inquiries.

What you'll do:

• Assist the HR team with administrative tasks, including filing, organizing documents, and maintaining accurate employee records
• Process employee status change forms and ensure updates are accurately reflected in the Paylocity system
• Perform data entry with a high level of accuracy, attention to detail, and timeliness
• Support the maintenance and organization of personnel files while ensuring compliance with company policies and confidentiality standards
• Assist with tracking and updating employee information, including maintaining organizational charts and the employee directory
• Audit HR files and systems to ensure data accuracy, integrity, and compliance with company policies
• Prepare, organize, and maintain HR documents, including reports, forms, templates, and other materials
• Assist with onboarding new employees, including coordinating onboarding tasks, providing guidance on required paperwork, and ensuring new hire requirements are completed in a timely manner
• Conduct benefits presentations for new employees and provide an overview of available benefit programs, enrollment processes, and related information
• Provide general administrative support to the HR team as needed, including responding to internal requests for information or documentation
• Monitor the HR email inbox and respond to inquiries or route messages to the appropriate team member in a timely and professional manner
• Maintain and monitor HR-related spreadsheets, ensuring information is accurate, organized, and up to date

What they're looking for:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• High school diploma with a minimum of two years of related experience and/or training, or an equivalent combination of education and experience, required
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint
• Must complete and maintain industry-standard training in accordance with company policies
• Mostly sedentary, however, while performing the duties of this job, the employee is occasionally required to walk; reach with hands and arms; and stoop
• Extensive reading and computer use is expected to be more than 90% of the time

Benefits:

• Comprehensive health insurance plans, including medical, dental, and vision coverage, for employees and their families.
• 401(k) plan with company match.
• Paid vacation, holidays, and sick leave.
• Training, education, and opportunities for career advancement.
• Confidential counseling and support services through the Employee Assistance Program (EAP) for personal or professional challenges.