Human Resources Coordinator

The University of Southern California is an academic institution seeking Human Resources Coordinators to support HR operations across a complex and fast-paced environment. The role executes HR transactions, supports recruitment and onboarding, maintains employee and position records, responds to HR and payroll inquiries, and assists with compliance, reporting, process improvement, and special projects.

What you'll do:

• Support day-to-day human resources operations across assigned departments, institutes, and business units
• Execute personnel, payroll, and position management transactions in Workday and related university systems
• Process hires, transfers, promotions, compensation changes, leaves of absence, and separations
• Support recruitment activities, including job postings, interview scheduling, candidate communications, and onboarding preparation
• Coordinate onboarding and offboarding activities and ensure timely completion of required employment actions
• Conduct and track I-9 verifications and other employment compliance requirements
• Maintain accurate employee, position, and organizational records while ensuring compliance with university policies and procedures
• Serve as a primary point of contact for routine HR and payroll-related inquiries
• Partner with university stakeholders to resolve transactional and operational matters
• Monitor and track HR transactions to ensure accuracy, timeliness, and completion
• Prepare reports, correspondence, and employment-related documentation
• Support process improvement initiatives, special projects, and organizational priorities as assigned

What they're looking for:

• The successful candidate will demonstrate exceptional attention to detail, strong organizational skills, sound judgment, discretion, and the ability to independently manage multiple priorities in a deadline-driven environment
• Regular onsite presence is required to support operational and business needs
• Will be expected to maintain a regular onsite presence at both institutes
• Experience supporting high-volume administrative, HR, payroll, or transactional operations is strongly preferred
• * Prior experience supporting HR, payroll, recruiting, onboarding, or other high-volume administrative operations
• * Strong administrative processing, organizational, and documentation management skills with exceptional attention to detail
• * Experience using Workday or a similar HR information system
• * Proficiency with Microsoft Office applications, including Excel, Outlook, and Word; experience with Lucidchart or similar workflow/documentation tools preferred
• * Experience working in higher education or another complex administrative environment
• * Demonstrated ability to manage multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment

Benefits:

• These positions are eligible for hybrid work arrangements; however, regular onsite presence is required to support operational and business needs.