Human Resources Coordinator / Human Resources Operations Specialist - 192445

Onsite$55,589 - $58,319/yrPosted 4 days agoOther

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Job details

Location: Richland County or Blythewood
Work type: Onsite
Compensation: $55,589 - $58,319/yr
Clearance: Other
Posted: 4 days ago
Apply on: governmentjobs.com

About this role

About the Department

Do you thrive on problem-solving, uncovering efficiencies, and building smart, technical solutions? Are you detail-oriented, tech-savvy, and known for your Excel excellence? We’re looking for the kind of person who jumps in to help, no matter the task, because you care about the team’s success! The perfect HR Operations Specialist will have a technical mindset, a knack for continuous improvement, and a passion for helping others. If you thrive in tackling new tasks, supporting colleagues, and making complex workflows run smoothly, we’d love to meet you.

This position is in the Office of Human Resources, at SCDMV Headquarters, Blythewood, SC

Responsibilities of the Human Resources Operations Specialist

• Provide assistance to the HR Team in utilizing HR technology to include SuccessFactors, Keymark/OnBase, the HR Dashboard and SharePoint. Work with the HR Operations Manager in testing functionality, providing support to HR team and agency employees and managers, and maintain employee data as needed.

• Work with HR Manager to create, maintain and analyze SCEIS reports through BEX queries and Excel.
• Create custom ad-hoc reports and system queries as requested, validating results and ensuring accuracy.

• Work with HR Manager to build standard reports for each department within the agency.
• Ensure accuracy and route to respective Director or Manager.

• Complete the running of these reports in the absence of the HR Manager.

• Maintains the Position Description signature process, creates tracking, and imports to digital employee file for all job movements in the agency.

• Assists in the maintenance and input of position information into the South Carolina Enterprise Information System (SCEIS).
• Creates new positions and makes organizational changes/moves/corrections for agency positions under the direction or in absence of the HR Manager.

• Maintain HR SharePoint site under the direction of the HR Manager, including the content, preparing rosters for Directorates to maintain up to date agency information on a biweekly basis or as needed.

• Maintain SharePoint user access as needed.
• Review site for outdated information.
• Creates ID Badges and Key Fob for new hires, internal job movements, temporary usage, and contractors.
• Maintains record of badge issuance.
• Assists new hires with credentials in New Hire Orientation on a bi-weekly basis.
• Routes hiring paperwork internally and provides status updates as needed.
• Assist with other duties as assigned.

Position Duties

Minimum Requirements

• A Bachelor's Degree and relevant experience. An equivalent combination of education and relevant experience may be accepted with prior approval.

Agency Requirements

• Must complete a nationwide criminal background check to include finger printing.

Additional Requirements

• Experience in Microsoft Office software with an advanced level of experience and knowledge of Excel.
• Knowledge of HRIS/SAP network systems and services.
• Ability to analyze data and present ideas effectively.
• Effective communication skills and the ability to establish and maintain good working relationships with all levels of the organization.
• Strong time management skills with the ability to effectively meet all daily and monthly deadlines.
• Knowledge of Human Resources policies, procedures and regulations.
• Under general supervision of the HR Operations Manager.
• Must be able to carry out duties assigned, work independently, exercise good judgement and discretion in all matters.
• Must be able to define projects, schedule and perform tasks as required to accomplish objectives.
• Must be able to work in a fast-paced office environment where processing volume and meeting deadlines are required.
• Must understand all employee information is kept strictly confidential.

Minimum Qualifications

Agency Preferred

• One year of human resources experience or one year of experience with Human Resource Information Systems (HRIS). Experience in implementing programs a plus.

Other Qualifications

What’s in it for you?
At the SCDMV you get to be part of an exceptional team and diverse culture that nurtures mutual success for our customers, employees and our communities. We give you the tools to be successful; all you need to do is bring your best ideas, your energy and a desire to develop your skills, experience and career.

The South Carolina DMV offers a robust and competitive benefits program.

Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

So what are you waiting for? Come be a part of a fast-growing, dynamic agency, and join a team that offers an opportunity for a challenging and rewarding career!

Additional Comments

The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Benefits

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Supplemental Questions

I understand that any misrepresentation, falsification, or material omission of information or data may result in exclusion from further consideration or, if hired, termination of employment. By answering “yes” I agree that I have read each question carefully and affirm or attest that all questions answered are true and accurate.

I acknowledge that if I am deemed eligible for this position, I must complete a Pre-Employment Hiring Assessment.

I acknowledge this assessment will be sent to the email address I have provided and will fully commit to the time and attention required to complete this assessment realizing that the approximate time to complete this assessment may be up to 25 minutes.

Do you have a Bachelor's Degree and relevant experience? An equivalent combination of education and relevant experience may be accepted with prior approval.

If the answer to the above question is "YES", please detail your education and explain your experience including employer, employment dates, job responsibilities/description, reporting supervisor, reason for leaving, etc.

If you answered "NO" to the above question, please describe how your education and experience are relevant to this position and meets the requirements of this job.

This position is located in the Blythewood area. If hired, are you prepared to commute there daily for the position?

This position has a salary of $55,589.00 that is nonnegotiable. Will you accept this salary if offered this position? (Internal Candidates will retain performance retention increases in accordance with the agency pay policy).

Please enter your name exactly as it appears on your Social Security Card.

Please list any current Human Resources related certifications you have earned, including time periods of certification.

Please explain your experience working with HR Reporting, HRIS Systems, and Data Collection/Analyzing?

Please describe your experience level with Microsoft Excel.

Are you currently a SCDMV employee?

Have you worked previously for the DMV or another State Agency?

Yes, DMV
Yes, another state agency
No

If the answer to question #13 or #14 is "yes", please include what agency, what state, what facility, what department, address/location, past reporting manager, dates of employment, job title, job responsibilities/duties, reason for leaving. (If No, put N/A)

Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD Form 214 (Member Page 4 or Service Copy 2) with your job application in order to qualify and claim this preference.

Required Question

Agency Information

EmployerState of South CarolinaAgency Department of Motor Vehicles Address P.O. Box 1498

Blythewood, South Carolina, 29016 Phone803-896-9711

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About South Carolina Department of Motor Vehicles

South Carolina Department of Motor Vehicles

Richland County or Blythewood

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