Human Resources Executive

Resourcesoft, Inc. is seeking an organized and detail-oriented HR Operations Coordinator/HR Executive to support its human resources operations. The role focuses on recruitment coordination, employee onboarding, HR recordkeeping, compliance tracking, reporting, training-development tracking, and day-to-day HR administration.

What you'll do:

• Maintain accurate candidate and employee records in the company’s HR database or Applicant Tracking System (ATS)
• Update recruitment, onboarding, employee, and compliance information promptly
• Conduct routine reviews to identify and resolve incomplete, duplicate, or outdated records
• Organize and maintain confidential digital files according to company privacy, access-control, and recordkeeping procedures
• Coordinate interviews among candidates, recruiters, hiring managers, and interview panel members
• Manage multiple calendars and send interview confirmations, reminders, meeting links, and instructions
• Track candidate status, interview feedback, follow-up activities, and hiring progress
• Communicate scheduling changes promptly and professionally
• Support campus and early-career recruiting activities, including event logistics, candidate communication, and application-system assistance
• Coordinate pre-employment and onboarding activities for new hires
• Maintain onboarding checklists and follow up on required forms, background-screening steps, approvals, and employment documents
• Work with HR, hiring managers, IT, payroll, and administration to prepare system access, equipment, orientation schedules, and other first-day requirements

What they're looking for:

• At least one year of experience in HR support, HR operations, recruitment coordination, or professional administration
• Experience using an HR database, recruitment database, or ATS
• Proficiency in Microsoft Excel, including maintaining detailed trackers, reports, and follow-up lists
• Experience coordinating interviews and managing multiple calendars
• Familiarity with employee onboarding and digital-document management
• Strong written and verbal communication skills
• Excellent organizational, prioritization, and follow-up abilities
• High degree of accuracy, discretion, and professionalism
• Ability to work full-time on-site in Marlborough, Massachusetts
• Associate's or bachelor's degree in Human Resources, Business Administration, Management, or a related field
• Experience supporting HR audits or maintaining confidential personnel files
• Experience in an IT staffing, professional services, consulting, or high-volume recruitment environment

Benefits:

• 401(k) matching
• Health insurance