Human Resources (HR) Coordinator

Arizona Liver Health (ALH) is dedicated to advancing medical innovation and delivering high standards of care through clinical research and patient treatment. The Human Resources Coordinator supports onboarding, employee record management, HR operations, compliance tracking, performance management, learning programs, and employee engagement initiatives.

What you'll do:

• Coordinate all onboarding activities, including HRIS registration, I-9 completion, pre-employment documentation, personnel file setup, uniform distribution, and overall new hire readiness; serve as backup facilitator for first-day employee orientation
• Maintain accurate employee records in the HRIS and personnel files, including employee data updates, termination processing, employment verifications, unemployment requests, and confidential medical documentation
• Support HR operations by responding to employee and manager inquiries, triaging escalated matters, assisting with timecard and PTO requests, and routing payroll, benefits, garnishment, leave, and employee relations issues to the appropriate resources
• Maintain tracking and administrative support for workers comp, FMLA, ADA, and other leave and accommodation cases, ensuring accurate documentation, reporting, compliance, and follow-up activities
• Administer HR-related supplies and resources, including uniforms, business cards, food orders, vendor coordination, and departmental expense reconciliation for recurring HR vendors and services
• Coordinate travel, lodging, and transportation arrangements for employees temporarily assigned to support other locations, ensuring timely and efficient processing
• Support performance management activities, including new hire, biannual, and annual review preparation, survey launches, completion tracking, and monthly system audits
• Serve as the primary Learning Management System (LMS) point of contact for employee and manager inquiries; assign, track, and report on new hire, annual compliance, and required training programs
• Maintain tracking and reporting for tuition reimbursement programs, continuing medical education (CME) reimbursements, and virtual assistant workforce
• Assist with HR compliance and administrative functions, including document preparation, scanning, mailing, electronic filing, reference checks, and employee record audits
• Track assigned HR projects and initiatives in Microsoft Planner and support employee engagement activities, including quarterly visits to ALH sites across Arizona for "Caught Doing Good" recognition events
• Assist with special projects, process improvements, and other departmental initiatives as assigned

What they're looking for:

• Strong organizational and time management skills, with the ability to manage multiple priorities, adapt to changing demands, and meet deadlines in a fast-paced environment
• Excellent attention to detail and accuracy in maintaining records, documentation, and data
• Strong verbal, written, interpersonal, and customer service skills, with the ability to communicate professionally and effectively with employees at all levels of the organization
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint
• Strong problem-solving, critical-thinking, and decision-making abilities
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong project coordination and follow-through skills, with the ability to manage multiple HR initiatives simultaneously
• Ability to prioritize work independently, exercise sound judgment, and respond effectively to changing business needs
• Knowledge of human resources principles, practices, and employment lifecycle processes
• Knowledge of federal and state employment laws and regulations, including FMLA, ADA, I-9 compliance, and FLSA requirements
• Knowledge of Human Resources Information Systems (HRIS), Learning Management Systems (LMS), and other HR technology platforms
• Knowledge of general office administration, business correspondence, records management, and document retention practices

Benefits:

• Health, Dental, Vision (with HSA plans and employer contribution)
• 2 weeks of PTO
• Sick Time
• 401K with company match
• Short & Long Term Disability
• Educational Assistance
• Shared company vehicles for required travel