Human Resources Records Intern Fall 2026 - UNPAID

The Commonwealth of Massachusetts is committed to enhancing environmental resources and creating a clean energy future. They are seeking a Human Resources Records Intern to provide administrative support by maintaining accurate employee records and ensuring compliance with company standards.

What you'll do:

• Review employee personnel files for completeness, accuracy, and compliance with company standards
• Organize, maintain, and update both physical and electronic employee records
• Upload employee documents into the HRIS or document management system, ensuring files are correctly assigned to the appropriate employee record
• Verify that all required employment documentation is properly filed and accurately indexed
• Identify missing, duplicate, or inaccurate records and work with the HR team to resolve discrepancies
• Ensure employee records are maintained in accordance with company policies and applicable legal and regulatory requirements
• Perform data entry tasks to maintain accurate HR records, databases, and personnel files
• Ensure data accuracy and integrity through meticulous data entry and validation processes
• Assist with digitizing and archiving personnel files
• Ensure data integrity and consistency across various platforms
• Handle sensitive and confidential employee information with discretion and professionalism
• Support HR audits by preparing and organizing employee documentation

What they're looking for:

• Highly organized
• Detail-oriented
• Committed to maintaining confidentiality
• Strong attention to detail and excellent organizational skills
• Ability to handle confidential information with professionalism and discretion
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Familiarity with HRIS or document management systems is an asset but not required
• Strong communication and time management skills
• Ability to work independently and prioritize multiple tasks
• High level of accuracy and attention to detail
• Strong document management and filing skills
• Basic understanding of HR processes and employee recordkeeping

Benefits:

• Candidates may be eligible to earn academic credit through their college or university.
• This position is partially remote with a hybrid schedule that includes a minimum of one day in-office per week.
• Internship duration: 8/31/26 – 12/12/26
• Hours per week: 15 hours per week
• Explore our Employee Benefits and Rewards!