Junior Grants Accountant

Hispanic Federation is a Latino nonprofit membership organization that supports Latino families and institutions through grantmaking, capacity building, advocacy, disaster relief, and direct services. The Junior Grants Accountant supports Grants Accountants with organizing documentation, reviewing subrecipient financial reports, preparing draft funder reports, maintaining grant records, and assisting with reconciliations, audits, and grant closeouts.

What you'll do:

• Pull invoices, payroll records, general ledger detail, proof of payment, contracts, budgets, and other supporting documentation from HF systems and files for assigned grants
• Organize and index documentation so that funder reports, invoices, audits, monitoring reviews, and grant closeouts are complete and readily traceable to the accounting records
• Assist the Grants Accountants with the initial review of subrecipient financial reports and payment requests for completeness, mathematical accuracy, required supporting documentation, and consistency with approved budgets and reporting periods
• Document missing information, calculation differences, and other review questions in a clear exception log for the Grants Accountant
• Prepare draft funder invoices, vouchers, drawdown schedules, fiscal reports, expenditure summaries, and supporting schedules using general ledger data and approved templates
• Tie draft funder reports and supporting schedules to the general ledger, approved budget, and source documentation; note differences for review
• Maintain accurate grant, reporting, and subrecipient trackers, including submission dates, review status, corrections, approvals, payments, and outstanding documentation
• Follow up with program staff, subrecipients, and contractors for missing documentation or routine corrections at the direction of the Grants Accountant
• Assist with routine reconciliations and roll forward schedules for grant expenditures, receivables, cash activity, and subrecipient balances; report discrepancies to the Grants Accountant
• Enter, classify, and summarize financial data in spreadsheets, trackers, and grant-management tools, with work subject to review
• Support the Grants Accountants with documentation requests and schedules for month-end and year-end close, audits, funder monitoring, and grant closeouts
• Monitor assigned deadlines, communicate status updates to the Grants Accountants, and escalate delays or unresolved issues promptly

What they're looking for:

• Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of relevant education and accounting experience
• At least one year of relevant accounting, finance, grants administration, or financial operations experience
• Proficiency with Microsoft Excel and Word and the ability to learn accounting and grant-management systems
• Foundational knowledge of accounting principles, including debits and credits, transaction coding, supporting documentation, and account reconciliation
• Knowledge of basic arithmetic, spreadsheet practices, and administrative procedures for maintaining complete and accurate financial records
• Willingness and ability to learn funder-specific requirements
• Skill in checking figures, codes, postings, and documents for accuracy and completeness
• Skill in reconciling records, documenting discrepancies, and organizing supporting information for review
• Strong organizational and time-management skills, including accurate tracking of multiple submissions and deadlines
• Clear written and verbal communication skills for routine follow-up, status reporting, and requests for correction
• Strong spreadsheet, data-entry, and file-management skills with close attention to data integrity
• Ability to apply established rules and procedures consistently while recognizing when a transaction is incomplete, inconsistent, or needs supervisory review

Benefits:

• Fully paid medical, dental, and vision insurance beginning on the first day of employment
• Highly subsidized coverage for eligible family members
• Access to a 403(b) retirement plan with an employer match after six months
• Medical flexible spending
• Pre-tax commuter benefits
• First-year employees receive 15 vacation days, 4 personal days, and 8 sick days annually
• Hybrid work schedule, with staff working from the office approximately 50% of the time