Lead Administrative Assistant

About the Department

Are you passionate about making a real difference in people's lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant Lead who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) - G. Werber Bryan Psychiatric Hospital, 220 Faison Dr., Columbia, SC 29203.

Under the supervision and direction of the A&D Director, responsible for the day-to-day operations of the A&D office for BPH, and Hall. Coordinate Admissions activities at assigned Admissions and Disposition office for BPH Civil, Hall, Forensic and Sexually-Violent Predator Treatment Plan (SVPTP). Must be able to work at either facility and may be required to provide coverage at either facility at any time. Adhere to written and unwritten policies related to various focilities./programs and/or departments.

Responsibilities for Administrative Assistant Lead:

•  Responsible for the day-to-day operation of both A&D office, Admissions and Admissions Referrals.
•  Responsible for maintaining coverage in A&D at all times of both facilities. May be responsible to work between both facilities through out the day. 
• Collaborate with the A&D Director regarding any coverage needs, assist with the development of schedules for the staff and submit to the A&D Director prior to posting it. 
• Ensure admission referra!s received daily are immediately reviewed and accurately entered into OMH data system for BPH and Hal!. 
• Monitor daily calls made to referral agencies and reviews waiting list with staff for completeness. 
• Ensure admissions documents are obtained when needed or directed. 
• Consult witll A&D director daily when discrepancies are noted or issues with referrals. 
• Ensure that all aspects of the daily admission process is completed prior to the arrival of the patient and once the patient has arrived. Once the patient has arrived, evaluate al! origin documents for legal compliance during the initial screening process and obtain appropriate signature for documents required during the admission process. 
• Ensure A&D staff are always present with patients during the entire admission process. 
• Ensure all patienls related information is entered in Avatar and are reviewed for accuracy; ensure corrections are promptly made to records electronically and/or documentation. 
• Required to do an admissions to include taking a photo of the patient with possible behavior issues. 
• Assist with Patient Care Services provided by A&D staff for all newly admitted patients into a DIS facility. 
• Ensure contraband checks are properly completed on every patient admitted with assistance of escorting Police and/or Public Safety Officer as needed and/or arrival to waiting room. 
• Provide coverage an assist with admissions at both facilities when needed.
• Ensure established polices related to patient being discharged from the hospital are being followed, i.e. receipt of discharge documents, notifications and distribution of documents to appropriate departments. 
• In the event of deaths and/or elopements from the facility, assures that established policies are followed a directed by current office policies for all affected facilities.

Position Duties

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Additional Requirements:  

• Must be flexible in regard to work environment and travel. 
• Ability to lift at least 35 pounds, stand and/or sit for extended period, walk, reach, pull, push, stoop, bend, and climb at least three (3) flights of stairs. 
• Ability to work in stressful environment. 
• Must be able to work beyond scheduled hours or overnight as required to meet safe requirements. 
• Must be able to walk io BPH and William S. Hall when needed.

Minimum Qualifications

A Bachelors degree and one (1) year of responsible clerical or administrative experience, or high school diploma and five (5) years of experience.

Other Qualifications

Post hire, employees must: 

• Have knowledge of SC laws pertaining to Mental Health and Departmental Policies and Procedures. 
• Be able to communicate effectively, plan, direct and review the work of others. 
• Complele and be proficient in CPR, MAPS/MANDT Training, nnd First Aid. 
• Be able to work effectively and cooperatively with others to achieve organizational goals. 
• Be self-motiviatcd, accepts challenges and training opportunitites with proficient computer skills. 
• Be able to identify problems and recommend alternate solutions.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application.  Any misrepresentation will result in your disqualification from employment.  Please complete the state application to include all current and previous work history and education.  A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees: 

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of South CarolinaAgency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033 PhoneOIDD - (803)898-9600
OMH - (803) 898-8600