Legal Marketing Coordinator

Hall & Evans, LLC is hiring a Legal Marketing Coordinator to provide operational, administrative, and database support to its multi-state legal marketing team. The role maintains marketing data and workflows, supports projects and deliverables, and assists with proposals, events, and practice group logistics.

What you'll do:

• Provides essential operational, administrative, and database support to our multi-state legal marketing team
• Assists with marketing projects and initiatives
• Coordinates, processes, and tracks all attorney admissions, associations, and bar dues
• Serves as an administrative point of contact for marketing vendor accounts
• Receives, reviews, and logs incoming invoices; routes them for approval, tracks payment status, and interfaces with the accounting department
• Collects and maintains firm-wide matter experience data
• Performs routine data entry and continuous updates within the firm’s systems
• Regularly cleanses, organizes, and updates client lists, attorney contact segments, and mailing lists
• Supports analytic reporting processes related to the website, social media, and marketing initiatives
• Maintains the firm’s marketing calendar and project trackers, including deadlines, recurring items, status updates, follow-up items, and deliverables
• Assists with scheduling marketing related activities
• Packages and ships firm marketing materials to out of state offices and assists with administrative practice group collaboration

What they're looking for:

• High School Diploma or equivalent
• 1–3 years of administrative assistant, data entry, or office coordination experience
• Strong familiarity with spreadsheet data entry and tracking
• Absolute discretion regarding sensitive firm, client, and attorney information
• Exceptional attention to detail, elite proofreading habits, and the capacity to manage tight legal deadlines
• Associate's or Bachelor's degree in Business Administration, communications, or a related field
• Prior experience working within a law firm, corporate legal department, or professional services environment (accounting, engineering, consulting)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Prior exposure to legal tech (document management systems or legal CRMs)