Management Analyst 4

About the Department

The Contracts & Procurement (C&P) Division provides centralized procurement leadership, solutions, and services in support of all state agencies and other government entities’ operations.

About the Opportunity:
The position supports the Business Operation team in Contracts and Procurement Division (CPD) by providing data analysis, research, and reporting. The role helps ensure contract information is accurate and builds reports and dashboards for the division and agency leadership. This position also serves as the business expert for CPD’s contracting systems, working with IT and teams to maintain information and successfully launching enhancements. The position supports and leads process improvement efforts to help CPD work more efficiently.  

To learn more about this position, please email the recruiter: Rachel Vaughan via [email protected] and request the full job description.

Position Duties

Duties associated with this position include:
Contracts and Procurement Support:

• Independently manages the Economic Price Adjustment (EPA) process, completes, and performs research that uses the appropriate industry indices, market conditions, labor rates, producer price index elements and economic factors to provide reference and verification data for contract cost validation and analysis.
• Research industry indices and standard references to ensure accurate and verifiable contract cost data. 
• Perform complex market analysis, expenditure analysis, spend under management analysis, data graphical representation, trend analysis, and cost/benefit analysis as needed. 
• Performs bid tab services by independently consulting with all levels of contracts and management on low, medium, and high-level contracts evaluation criteria to reduce the number of protests requested and upheld based on calculations in data.

Customer Support:

• Primary support for the team inbox, reviewing messages, prioritizing requests, and routing items to the appropriate staff. Responds to requests from program managements, senior analysts, and customers within 24 hours.

Analysis and Reports: 

• Supports DES and enterprise-wide diversity spend tracking and analysis. 
• Works directly with executive management to provide data requests. 
• Facilitate and support management fee sales and revenue process. Maintains the Revenue Dashboard to review financial health metrics around contracts sales, staffing, and revenue of the division.
• Regularly conducts on and off contract spend analysis. Provide financial tracking and projection worksheets, charts and other tools to assist with forecasting projections. 
• Provide direct support to executive management, agency leadership and contract consultants to identify long-range efficiency strategies and standards around CPD services.

Legislative Support:

• Completes division fiscal notes for CPD. 
• Support the team in all efforts to meet division legislative and policy requirements. 
• Leads and coordinates efforts to write, update, and complete legislatively required reports.

Major Duty:

• Provides business expertise, leads, or supports enterprise-wide contracting applications, including Purchasing Contracts Management System (PCMS), Washington’s Electronic Business Solution (WEBS), Enterprise Contracts Management System (ECMS), Workload Tool, Cars, and any future systems and data. 
• Business expert for the Purchasing and Contracts Management System (PCMS) to include the Office of Minority and Women Business Enterprise (OMWBE) and Department of Veteran’s Affairs (DVA) data and reporting on Statewide Contracts. 
• Business support for (ECMS). 
• Business support for WEBS. 
• Work in collaboration with IT to make improvements to the systems. 
• Business expert, facilitator, and lead in system user groups. 
• Contributor from DES on enterprise-wide contracting systems in preparation for OneWa. 
• Facilitates CPD process improvement activities using problem solving tools and techniques. 
• Consults with leadership and program management on data-driven process improvement efforts.
• Creates and maintains process improvement documentation. 
• Maps current and future state workflows. 
• Identifies opportunities to reduce waste and improve operational efficiency.

Minimum Qualifications

Required Qualification/Experience/Education/ Competencies 
To qualify for this position, you must have a total of eight (8) years of any combination of qualifying education or relevant qualifying experience. Experience may substitute year for year of higher education. 

Relevant experience includes conducting research and analyzing policies, laws, rules, or regulations.
Relevant education includes business administration, public administration, law, public health, health administration, or related field. 

In addition to meeting with the above requirements, applicants will also need to possess:

• Four (4) years of experience using Microsoft Excel to compile, analyze and report data. This experience should include the use of: 
  • Pivot tables
  • Visual/graphic data modeling
  • Data import/export using SQL
• Strong written and verbal communication skills, including experience presenting findings and recommendations to leadership.

Preferred/Desired Qualifications: 

• Advanced Excel skills, including complex formulas, data modeling, and working with large datasets.
• Intermediate to advanced Power BI skills, including building and maintaining dashboards and reports.
• Intermediate to advanced SharePoint skills, including building and maintaining team sites and pages.
• Experience with procurement or contract management systems such as WEBS, PCMS, or ECMS.
• Experience with the Agency Finance Reporting System (AFRS). 
• Basic SQL knowledge.

Statewide Equity Competencies: 
Incumbents to this position must possess and demonstrate the following competencies: 

• Take action to learn and grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
• Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective. 

Other Qualifications

How to Apply: 
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that describes why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Do not attach any documents that include photos or private information (social security number, year of birth, etc.). 

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified. 

Washington Fair Chance Act: 
We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted. Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.  

Learn more about the Washington Fair Chance Act: Washington Fair Chance act guide. 

Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion: This position is in a bargaining unit and falls under the Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees.

Opportunity for All: 
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
 
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
 
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Rachel Vaughan via email at [email protected]. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
 
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Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits. 

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays 
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. 

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave 
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. 

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.  

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave 
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Supplemental Questions

Required Question

Agency Information

EmployerState of WashingtonAddress View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504 Website http://www.careers.wa.gov