Marketing Coordinator (55865)

Modjeski and Masters is a bridge engineering firm providing design, inspection, rehabilitation, maintenance, research, and code development services. The Entry Level Marketing Coordinator leads proposal development, coordinates with client managers and technical teams, manages proposal schedules and content, supports business development, and improves proposal processes.

What you'll do:

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities
• Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme
• Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs
• Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials
• Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging
• Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives
• Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions
• Support business development activities, including capture planning, client feedback management, and CRM updates
• Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral
• Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency
• Other duties/tasks as assigned

What they're looking for:

• 2-4 years of proposal coordination or marketing experience in theAEC industry required
• Exposure to the AEC Sector is required
• Bachelor's degree in Marketing, Communications, English, or Business
• Proven ability to manage multiple shifting priorities
• Working knowledge in MS365 (PowerPoint, Excel, Word, and Outlook)
• Familiarity with Adobe Creative Suite (InDesign)
• Excellent time management, organizational, and problem-solving skills
• Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team
• Positive attitude and grace under pressure; constructive in receiving and providing feedback
• Commitment to continuous improvement and professional development
• Candidates must be authorized to work in the United States
• Will consider 0-2 years of experience

Benefits:

• Hybrid Work Environment
• Bonus Program: Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
• 9 Paid Holidays
• Competitive PTO accruals, starting at 22 days and increasing with years’ experience
• Medical, Dental, and Vision coverage for employees and their dependents
• Group Term Life Insurance, including Basic Accidental Death and Dismemberment and Basic Life
• Long term Disability coverage
• Short term disability
• Identity Protection
• Flexible spending accounts