Marketing Coordinator - Conferences & Events

Axos Bank is a technology-driven financial services company providing digital financial tools and services. The Marketing Coordinator, Conferences & Events will coordinate conference, tradeshow, sponsorship, and event logistics, including contracts, registrations, vendors, budgets, creative assets, and onsite execution. The role also supports event marketing campaigns, Salesforce and Tableau reporting, and the use of AI and business systems to improve efficiency.

What you'll do:

• Submit and manage conference approvals and keep requestors and approvers updated on status
• Review and route contracts for sponsorships, exhibitor space, venues, and vendors, and track each one through signature
• Submit and follow legal tickets for contract and material review
• Work with Procurement on vendor onboarding, purchase requests, and approvals
• Process invoices in Oracle, track payment status, and match spend against event budgets
• Submit and reconcile expenses for event spend and team travel
• Place and track promotional item orders, and manage tradeshow and promo inventory, including storage, shipping, and returns
• Manage conference registration for internal attendees and sponsored guests, and keep attendee lists current
• Book and manage client event travel in Navan
• Request and coordinate creative assets such as signage, booth graphics, collateral, and digital files through Workfront, and review them for brand consistency, accuracy, and compliance before release
• Build and maintain event pages in Bizzabo, including agenda, speakers, registration, and updates
• Keep requests, spend, goals, leads, and reporting accurate and current across our core business systems every day

What they're looking for:

• Bachelor's degree in Marketing, Communications, Business, or equivalent work experience
• 1+ years of experience in event coordination, event marketing, or a related marketing role (internship experience considered)
• Self-starter who follows up without being chased and raises problems early
• Flexibility, a positive attitude, and an ownership mentality, with the ability to see things through
• Excellent written and verbal communication skills, including with vendors, legal, procurement, business partners, and executives
• Strong project management and organizational skills, with the ability to track multiple events and deadlines at once
• Close attention to detail, with accurate, on-time handling of dates, budgets, contracts, invoices, expenses, and purchase requests
• Strong working knowledge of Workfront, Oracle, Workboard, Tableau, and Salesforce, or a clear track record of learning new business systems quickly
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint)
• Commitment to leveraging AI to work more efficiently, such as drafting, summarizing, and streamlining routine tasks
• Knowledge of Claude Projects and Artifacts
• Experience with event or travel platforms such as Bizzabo, Cvent, or Navan

Benefits:

• Eligible for an Annual Discretionary Cash Bonus Target: 5%
• Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 5%
• Medical, Dental, Vision, and Life Insurance
• Paid Sick Leave, 3 weeks’ Vacation, and Holidays (about 11 a year)
• HSA or FSA account and other voluntary benefits
• 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan
• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading