Marketing Coordinator I

Hoefer Welker is seeking a Marketing Coordinator I to support its marketing and communications efforts. The role coordinates and produces technical proposals, qualifications packages, presentations, and related materials while collaborating with internal teams, subconsultants, and marketing strategists to meet deadlines and maintain content accuracy and compliance.

What you'll do:

• Serve as the central point of contact for assigned proposals
• Establish deliverable schedules, arrange meetings, and oversee final submission
• Coordinate with internal staff to request information and track responses
• Request and track required materials from subconsultants for compliance
• Attend kickoff meetings with a marketing strategist or senior staff
• Review RFP/Q documents and prepare summary materials for technical teams
• Update resumes, project sheets, and related content with new information
• Compile, write, edit, and format proposal content for compliance and alignment with firm standards
• Monitor content to ensure full compliance with requirements and evaluation criteria
• Send drafts to technical teams or marketing staff for review and comments
• Confirm proposal submission with the team
• Participate in internal debriefs to assess successful strategies and areas for improvement

What they're looking for:

• * Strong verbal and written communication skills
• * Strong organizational skills and ability to manage multiple deadlines
• * High attention to detail
• * Demonstrated proficiency in Adobe Creative Suite with mastery of InDesign
• * Ability to work independently and track progress with minimal supervision
• * Strong interpersonal skills and ability to work with varied teams
• * Strong design and layout skills
• * B.A. or B.S. in marketing, communications, journalism, or related field preferred
• * Experience in AEC or professional services marketing preferred