Marketing & Events Coordinator

Colibri Group is hiring a Marketing & Events Coordinator to coordinate in-person and virtual events for educators, school leaders, partners, and colleagues. The role manages event logistics from planning through follow-up and coordinates assigned marketing projects and related communications.

What you'll do:

• Coordinate event execution from planning through follow-up: schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs
• Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed
• Support different event sizes and formats, including up to approximately three large B2B conferences annually, approximately five to seven school/partner visits, and recurring virtual events (generally one to two per month, in a supporting role)
• Build practical event playbooks, checklists, timelines, and repeatable processes; flag missing details, dependencies, and risks early
• Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics so everything arrives where and when it is needed
• Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed

What they're looking for:

• Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field. Relevant internships and comparable hands-on experience are welcome
• Direct involvement coordinating actual events, such as conferences, trade shows, webinars, school events, or partner experiences not simply attending them or promoting them
• Experience managing multiple moving pieces: timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes
• Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams
• Comfort using project-management tools to track tasks and deadlines, or the ability to learn new systems quickly
• Concrete event-coordination experience, strong ownership of details, and willingness to travel
• Experience in education or EdTech
• Familiarity with ClickUp, Asana, or Monday.com
• A bachelor's degree in a related discipline
• Corporate or nonprofit events, professional associations, school/program events, conferences, hospitality-related event operations, and similar hands-on coordination backgrounds

Benefits:

• See the impact of your work in well-run experiences for educators, school leaders, alumni, and partners
• Gain ownership of meaningful event operations while building repeatable processes that make the team more effective
• Partner across Marketing, Sales, Academics, and other teams, with a mix of independent coordination and shared execution
• Join a mission-driven organization where your organization, initiative, and judgment make a visible difference