Marketing & Events Coordinator

MDpanel connects healthcare professionals who provide medical opinions with carrier and attorney clients. The Marketing & Events Coordinator manages national and regional events from planning through follow-up, supports event promotion and content, and ensures event leads are accurately captured and routed to Sales.

What you'll do:

• Plan and run each event against a standard timeline and checklist
• Manage registrations, booth and sponsorship deliverables, hotel and travel bookings for staff, shipping of booth assets and promotional items, and on-site setup and teardown
• Maintain the master event calendar so stakeholders always know what's coming up and what's due
• Support webinars and virtual events as needed
• Work with national and regional sales leaders to build the internal case for event resourcing (expected audience, cost, staffing, and goals)
• Deliver pre-event briefings on attendees, target accounts, and logistics, and post-event recaps on results and follow-up
• Serve as MDpanel's point of contact with conference organizers, venues, and vendors
• Negotiate sponsorship packages and marketing add-ons (speaking slots, attendee lists, sponsored sessions) within approved budget, track contract deadlines, and process invoices
• Maintain an inventory of booth assets and promotional items
• Set up lead capture before each event (badge scanners, registration lists, or forms), then consolidate everything into a single clean dataset
• Enrich records with accurate company, title, and contact details, map fields, and import into Salesforce with campaign attribution, flagging duplicates and data issues
• Coordinate the lead handoff with Demand Gen and Sales so leads are routed and followed up on promptly

What they're looking for:

• One to three years of experience in event, marketing, or project coordination, ideally in a B2B setting
• Hands-on experience with trade show or conference logistics (registration, booth, shipping, and vendors)
• Comfort managing 5 to 10 concurrent events and projects with competing deadlines
• Strong attention to detail with lead and contact data, including cleanup, deduplication, and CRM import
• Clear, concise written and verbal communication, including writing marketing and social copy
• Ability to work independently with limited direction and adapt to shifting priorities
• Working knowledge of, or willingness to quickly learn, Salesforce, Customer.io, ClickUp, Canva, and Adobe Creative Cloud
• Valid work authorization for the country in which they are applying
• Experience marketing to healthcare, insurance, claims, legal, or workers' compensation audiences
• Experience with lead capture and enrichment tools (badge scanning apps, ZoomInfo, Apollo, or similar)
• Experience tracking event budgets and reporting on cost per lead or event ROI
• Experience supporting webinars or virtual events

Benefits:

• Remote, home-office based.