Marketing & Proposal / Administrative Coordinator

National Engineering & Architectural Services, Inc. is a growing engineering services firm providing surveying, geotechnical engineering, materials testing, and inspection services. The Marketing & Proposal / Administrative Coordinator will organize and coordinate proposal, marketing, prequalification, certification, and administrative activities while supporting project managers, leadership, and staff.

What you'll do:

• Coordinate and prepare responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other solicitations
• Assemble proposal materials, including resumes, project descriptions, staff qualifications, organizational charts, and other supporting information
• Work with project managers and senior staff to gather and organize information needed for proposals
• Maintain proposal templates, boilerplate information, resumes, project descriptions, and other marketing resources
• Assist with preparation of presentations, brochures, statements of qualifications, and other marketing materials
• Coordinate NEAS participation in conferences, trade shows, and industry events, including the annual Transportation Expo
• Maintain and organize company marketing information and files
• Coordinate and maintain NEAS firm prequalifications with ODOT and other public and private entities
• Track expiration dates and renewal requirements for firm prequalifications, registrations, and certifications
• Coordinate collection of information and documentation from employees and project managers for renewals and submissions
• Maintain organized electronic records and tracking systems to ensure requirements are met on time
• Provide professional front-office support, including answering phones, receiving visitors, and receiving, opening, and distributing mail and packages

What they're looking for:

• The successful candidate will be a highly organized, dependable self-starter who takes ownership of assignments and follows them through to completion
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• The ability to manage multiple projects and deadlines simultaneously
• The ability to work independently while knowing when to ask questions or seek assistance
• Strong follow-through and the ability to obtain information from busy professionals
• Professional demeanor and the ability to interact effectively with employees, clients, and business partners
• Good judgment and discretion when handling confidential or sensitive information
• Strong computer skills and proficiency with Microsoft Word, Excel, and PowerPoint
• The ability to learn new software and systems quickly
• Experience with engineering, architectural, construction, surveying, or other professional services firms is preferred, but not required
• Experience preparing proposals, statements of qualifications, or marketing materials is a strong plus

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) plan
• Paid time off