New Mexico Department of Public Safety
Santa Fe, New Mexico
NMLEA Administrative Program Coordinator (DPS #17928)
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Apply to NMLEA Administrative Program Coordinator (DPS #17928) at New Mexico Department of Public SafetyJob details
- Location
- Santa Fe, New Mexico
- Work type
- Onsite
- Compensation
- $56,930 - $85,405/yr
- Posted
- today
- Apply on
- careers.share.nm.gov
About this role
Salary
$27.37 - $41.06 Hourly
$56,931 - $85,396 Annually
This position is a Pay Band C7
Posting Details
The work at the Academy is grounded in the New Mexico Law Enforcement Training Act, but the mission goes far beyond compliance. The NMLEA is building a culture of continuous learning, ethical leadership, and operational readiness-powered by the Acadis® software suite, which enables staff to track, audit, and elevate training outcomes across every jurisdiction in New Mexico.
Why does the job exist?
As a senior-level coordinator, the position operates with independence and discretion to identify gaps, improve processes, and maintain audit-ready administrative systems that support LEA, STC, and LECB operations. The role serves as a key resource for staff, providing guidance, training, and technical assistance to ensure consistent, compliant, and effective program administration across the Academy.
How does it get done?
1 - Coordinates complex administrative and operational programs for LEA, STC, and LECB with major organizational impact.
2 - Conducts advanced program analysis to identify gaps, inefficiencies, and compliance risks; recommends and implements improvements.
3 - Develops performance metrics, dashboards, and evaluation standards to assess program effectiveness and operational outcomes.
4 - Ensures program activities comply with federal, state, regulatory, and oversight requirements.
5 - Operates independently on complex assignments requiring discretion, judgment, and interpretation of policy.
6 - Prepares program reports, data summaries, and briefing materials for leadership and oversight bodies.
PROCUREMENT, CONTRACT & FISCAL SUPPORT
1 - Coordinates procurement workflows, including purchase requisitions, contract requests, renewals, and supporting documentation.
2 - Ensures procurement and contract activities meet state purchasing rules, DPS requirements, and audit standards.
3 - Tracks expenditures, reconciles documentation, and supports fiscal staff in maintaining audit ready records.
4 - Monitors vendor performance and contract deliverables, escalating issues as needed.
POLICY, PROCEDURE & DOCUMENT MANAGEMENT
1 - Conducts research, analysis, and drafting of policies, procedures, and administrative guidance for LEA and STC.
2 - Ensures policy documents remain compliant with federal, state, and regulatory requirements.
3 - Manages document control, versioning, and distribution for administrative and training related materials.
4 - Oversees updates to the Student Guidebook and other program manuals.
5 - Provides instruction or guidance to staff on policy interpretation and procedural compliance.
BOARD, EVENT & EXECUTIVE SUPPORT
1 - Coordinates STC and LECB board meetings, including agendas, packets, documentation, and statutory follow ups.
2 - Supports the annual NM Law Enforcement Memorial through coordination, procurement, communications, and ceremonial coordination.
3 - Provides high-level administrative and analytical support to the Director and Deputy Directors, including research and special projects.
4 - Ensures accurate documentation of board actions, compliance requirements, and reporting obligations.
TRAINING, GUIDANCE & STAFF SUPPORT
1 - Provides training, guidance, and technical assistance to lower-level administrative staff.
2 - Supports onboarding and procedural instruction for new employees and program staff.
3 - Serves as a subject matter resource for program processes, compliance requirements, and administrative workflows.
4 - Assists supervisors by identifying training needs and recommending development strategies.
REVENUE & FEE COORDINATION
1 - Coordinates billing and fee processes for BPOT, PST, and Advanced Training programs.
2 - Ensures accurate invoicing, reconciliations, and documentation for gym fees, food/lodging charges, and training related revenue.
3 - Collaborates with the Administrative Section and DPS Finance to maintain revenue integrity and compliance.
Who are the customers?
Ideal Candidate
1 - Experience coordinating administrative, operational, or compliance-driven programs involving data tracking, documentation management, or multi-stakeholder workflows.
2 - Experience supporting procurement, contracts, fiscal documentation, or audit-ready administrative processes.
3 - Experience conducting program analysis, identifying operational gaps, and implementing process improvements.
4 - Experience preparing reports, briefing materials, or documentation for leadership, boards, or oversight bodies.
5 - Experience in a public safety, regulatory, training, or government environment is preferred but not required.
TECHNICAL SKILLS
1 - Proficiency with administrative and workflow systems, including document management platforms, scheduling tools, and data tracking systems; ability to learn Acadis® and DPS systems quickly.
2 - Skilled in procurement coordination, contract documentation, expenditure tracking, and maintaining audit-ready fiscal records.
3 - Competence in policy and procedure development, version control, and document lifecycle management.
4 - Ability to prepare agendas, packets, and meeting materials for boards, committees, or multi-stakeholder groups.
5 - Strong analytical skills, including the ability to develop dashboards, performance metrics, and program evaluation tools.
6 - Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working with spreadsheets, templates, and data summaries.
PROFESSIONAL SKILLS
1 - Strong organizational and project coordination skills, with the ability to manage multiple deadlines, shifting priorities, and high-volume workflows.
2 - Excellent written and verbal communication skills, including the ability to prepare clear reports, guidance documents, and policy materials.
3 - Demonstrated ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
4 - Ability to work independently on complex assignments requiring interpretation of policy, regulatory compliance, and problem-solving.
5 - Skilled in providing training, guidance, and technical assistance to staff; able to support onboarding and procedural instruction.
6 - Strong interpersonal skills, with the ability to collaborate effectively with instructors, staff, vendors, board members, and leadership.
7 - Commitment to accuracy, compliance, and maintaining audit-ready documentation across all program areas.
Minimum Qualification
Employment Requirements
Local, in-state and out-of-state travel may be required. Overtime may be required to meet deadlines, peak performance periods, time-sensitive information requests, and other projects.
Working Conditions
Supplemental Information
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Agency Contact Information: Jessica Arballo (505) 394-4464 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
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