Office Admin

Working at MIT

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We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.

Posting Description

OFFICE ADMIN, Technology Review, will manage  the CEO’s calendar, schedule  appointments and meetings, coordinate travel arrangements and meeting locations, and assist with  technology setup; complete travel reports in Concur, coordinate with  Finance and MIT Travel, and manage ProCard documentation and local expenses; process invoices and ensure timely  payment to freelancers and artists working with the Editorial team; respond to employee inquiries, explain policies and procedures, assist visitors, and ensure questions and concerns are resolved; coordinate  new-hire onboarding, system access, HRIS data entry, office  orientation, and welcome kits; support offboarding through exit  interviews and equipment collection; assist with HR transactions,  applicant tracking, timesheets, and reporting as needed; prepare and edit correspondence and  documents, coordinate mailings, update websites when needed, and  maintain accurate databases, spreadsheets, and records, including sensitive information; monitor and order office  supplies, verify deliveries and  invoices, manage vendors, and  ensure purchases comply with  budgets and purchasing policies; collaborate with Finance to monitor expenditures and process purchases through ProCard or purchase  orders; provide administrative support for programs and projects, coordinate daily office operations, maintain filing systems and shared documents, manage emergency contact lists, and update office policies  and procedures; and to perform other duties as  assigned and provide guidance  or task-specific feedback to  other support staff when needed.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; and strong organizational, communication, problem-solving, data management, financial administration, and multitasking skills.

10/22/2026

Equal Employment Opportunity

MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin. See MIT's full policy on nondiscrimination. Know your rights.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

Employment is contingent upon the completion of a satisfactory background check.