Office Administrator

• Organize and prioritize daily administrative work, adjusting plans as needed to support changing requirements and workloads.
• Prepare, type, format, and produce reports, correspondence, memos, and other technical or confidential documents.
• Coordinate correspondence between departments and offices to ensure documentation is accurate, complete, and appropriate.
• Maintain regular contact with key personnel across departments and offices.
• Establish and maintain filing systems and computer databases for departmental records.
• Collect, submit, and track project time reports.
• Support finance activities by obtaining approval signatures and filing vendor and supplier invoices.
• Solicit pricing quotations from vendors and suppliers and prepare material requests.
• Enter material request information into Syteline and prepare purchase orders.
• Maintain adequate office supply levels and coordinate small shipments, including envelopes and boxes.
• Perform work in accordance with established safety procedures and maintain a neat, orderly workspace.
• Support special assignments and projects as requested.

​Position Details

• Onsite: Phoenix, AZ Fab Shop
• Reports to: Fab Shop Manager
• Travel: Minimal travel expected, primarily for training
   

• High School Diploma or GED
• three (3) years of directly related administrative experience in production, manufacturing, or design environments, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
• Ability to respond effectively to sensitive inquiries and make decisions using independent judgment.
• No Immigration Sponsorship provided for this role.

• Experience using Syteline.
• Associates or Bachelor's Degree