Office Assistant 2, Calculations, Central Office;

Office Assistant 2, Calculations, Central Office;

Date Posted: 10/05/26

Applications Due: 10/20/26

Vacancy ID: 226365

Basics

NY HELPS: Yes

55-b/c Eligible: No

Agency: Mental Health, Office of

Title: Office Assistant 2, Calculations, Central Office;

Occupational Category: Clerical, Secretarial, Office Aide

Salary Grade: 09

Bargaining Unit: ASU - Administrative Services Unit (CSEA)

Salary Range: From $44560 to $54773 Annually

Employment Type: Full-Time

Appointment Type: Permanent

Internship: No

Jurisdictional Class: Competitive Class

Travel Percentage: 0%

Schedule

Workweek: Mon-Fri

Hours Per Week: 37.5

From: 8 AM

To: 4 PM

Flextime allowed?: No

Mandatory overtime?: No

Compressed workweek allowed?: Yes

Telecommuting allowed?: Yes

Location

County: Albany

Street Address: NYS Office of Mental Health
75 New Scotland Avenue

City: Albany

State: NY

Zip Code: 12208

Job Specifics

Duties Description: The Office of Mental Health (OMH) is recruiting for a Office Assistant 2, Calculations, G-9, position in the Office of Financial Management, Consolidated Business Office Accounts Payable unit. The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities. This position is vital to the Unit's daily operation. They will not only ensure the timely and accurate processing of invoices, following OSC directives, but will also allow the Unit to maintain Internal Controls.

Specific duties may include, but are not limited to, the following:

• Accounts payable functions including the reviewing and processing of a large volume of vouchers for multiple facilities, vendors, and/or programs.
• Utilizing the Statewide Financial System (SFS) and other software programs to facilitate voucher processing and payment.
• Communicate with program, vendor, or facility contacts as needed to assist in the processing of vouchers.
• Calculate payments based on established contract and/or Medicaid rates to maintain compliance with NYS Prompt Payment legislation.
• Perform miscellaneous duties in support of the CBO mission as assigned.

Minimum Qualifications: Non-Competitive HELPS Opportunity: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Calculations, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Additional Comments: The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

How to Apply

Name: Emily White

Fax: 518-486-3897

Email Address: [email protected]

Street: NYS Office of Mental Health
44 Holland Avenue

City: Albany

State: NY

Zip Code: 12229

Notes on Applying: To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to [email protected]. Please include the title of the position and Vacancy ID #226365 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.