Office Assistant (Class III)

Purpose or role of the position within the organization.

The Graduate School of Arts & Sciences (GSAS) Writing Studio, which opened in September 2018, is dedicated to supporting Arts and Sciences graduate students in the process of writing dissertations and MA theses. The Studio offers workshops, writing groups, retreats, structured co-working time, and quiet writing stations in our newly renovated space on the third floor of Lehman Library. Additional meeting rooms, including our downstairs Seminar Room, are available by reservation for dissertation-related group work. All GSAS Writing Studio programs are restricted for use to GSAS graduate students in these Arts and Sciences departments. Currently, use of the Studio’s physical space is restricted to students in the dissertation-writing phase of the PhD. Anyone entering the studio’s physical space during Studio hours (9am-6pm) must be an Arts & Sciences PhD student in the third year or above.

The GSAS Writing Studio is located in Lehman Library and includes an upstairs Mezzanine space (319M Lehman) and a downstairs Seminar Room (321 Lehman Library) which is wheelchair accessible. The Mezzanine is home to the offices of the Director and Assistant Director, study carrels, quiet writing stations, and three meeting rooms (A, B, C) equipped with whiteboards. Click here to view a map of Lehman Library.

The GSAS Writing Studio seeks a graduate assistant for the remainder of the 2026-2027 academic year to support its day-to-day operations and space management, and to assist with a variety of other administrative tasks, as needed.

Duties and responsibilities associated with the position and how they relate to the purpose or role.

• Greet entrants to the Writing Studio mezzanine, monitor access eligibility through public safety ID entry system, and answer questions about access and services.
• Direct students with appointments (1on1 consultations; room bookings) to the correct room, and monitor no-shows and room occupancy, as needed.
• Assist Writing Studio staff in executing day-to-day operational functions, including monitoring program registration and attendance tracking and managing writing supplies and refreshments.
• Support Writing Studio staff and other GSAS Offices as necessary with event preparation, basic data management, and other duties as assigned.

General qualifications for the position and the specific qualifications for the various levels or rates of pay associated with the position.

• Strong interpersonal communication skills;
• Superb attention to detail and organizational skills;
• Fluency in English and excellent writing and editing skills in English; Ability to multitask and meet deadlines; Proficient with Google Workspace;
• Experience with data entry, cleaning, and analysis in Excel, and general facility with technology; Must be available to work in-person up to 10-15 hours per week.
• Strong preference for a continuing student who will be available for the 2027-28 academic year. Preference will be given to GSAS students, but graduate students and advanced undergraduates from other schools are welcome to apply.
• Apply by Monday October 26 at 11:59pm ET for full consideration.