Office Manager - Office of Grants & Grants Administration

Join UAF's Office of Grants & Contracts Administration as our Office Manager and become a key part of the team supporting the university's research enterprise. We are seeking an organized, service-oriented professional who can coordinate office operations, projects, communications, and administrative activities in a dynamic research administration environment.

The Office of Grants & Contracts Administration (OGCA) at the University of Alaska Fairbanks is seeking an organized, resourceful, and service-oriented professional to serve as Office Manager. OGCA is the central research administration office supporting UAF's externally funded research and sponsored activities, and the Office Manager plays an important role in keeping the people, information, projects, and day-to-day operations of the office moving forward.

This position provides administrative support to OGCA leadership while coordinating recurring office activities, meetings, projects, communications, records, and other operational needs. The Office Manager will work across a busy research administration environment where priorities may shift quickly and where accuracy, follow-through, discretion, and good judgment matter. The position will also assist with tracking information, preparing correspondence and reports, coordinating meetings and events, maintaining organized records and resources, and supporting communications with faculty, staff, administrators, and other partners across the university.

This is more than a traditional administrative support position. The successful candidate will become a central resource for the OGCA team and will help create the organized, responsive, and professional environment necessary for research administrators to effectively support UAF's research community.

You will thrive in this position if you enjoy being the person who brings organization to a busy environment and can see what needs to happen next without always waiting to be asked. Strong organizational skills, attention to detail, and the ability to manage several competing priorities will be important.

You should be comfortable interpreting and applying policies, procedures, rules, and other written guidance; maintaining confidential information; coordinating recurring projects and activities; and communicating with people at many levels of the university. You will need good judgment and the ability to determine when you can resolve an issue independently and when something needs to be elevated.

Because OGCA works in research administration, curiosity and willingness to learn are especially valuable. You do not need to arrive knowing every aspect of sponsored research administration, but you should be interested in learning how grants, contracts, compliance
requirements, university systems, and administrative processes support research. Strong written and verbal communication skills, proficiency with contemporary office technology, and the ability to create and maintain reliable tracking and organizational systems will help you succeed. We are looking for someone who values customer service, teamwork, accuracy, continuous improvement, and helping others get their work done effectively.

Minimum Qualifications:

Associate's degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Preferred:

Bachelors degree in business; public administration; or equivalent combination of training and experience (organization theory and experience in organization management, human/labor relations, or administration). Valid Drivers License and clean driving record in compliance with UA Safe Driving Criteria.
Demonstrated executive assistant experience acquired through progressively more responsible experience; typically 4 to 5 years.

Position Details:

This position is located on the UAF Troth Yeddha' campus in Fairbanks, Alaska, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations.  This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

Application review will begin on September 18, 2026. To ensure consideration, please submit your application by 11:55 PM Alaska Standard Time on September 17, 2026.

The University of Alaska (UA) requires employees to work on-site based on operational and business needs. Hybrid and remote work arrangements may be considered only for positions specifically designated and advertised as eligible for hybrid or remote work. Any approved arrangement will be based on the position’s duties, operational needs, and the employee’s ability to effectively perform the work remotely.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Lee Ann Amerson, OGCA HR Coordinator, at [email protected] or (907) 474-6664.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [email protected].

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [email protected] / 907-786-1214 or [email protected]. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [email protected].

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [email protected].