Office & Marketing Coordinator

Iconica is a full-service architecture, engineering, and construction firm that brings these disciplines together under one roof. The Office & Marketing Coordinator will support marketing activities, employee events, internal communications, office operations, recruiting and onboarding, and project administration.

What you'll do:

• Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
• Assist with internal communications, including the monthly company newsletter and employee announcements
• Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
• Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
• Coordinate company promotional items, swag, photos, and other marketing materials
• Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
• Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
• Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

What they're looking for:

• Previous experience in an administrative, marketing, office coordination, or similar support role
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
• Effective working individually and within team environments
• Strong time management, organizational and priority setting skills
• Demonstrated independent problem-solving ability
• Strong attention to detail
• Initiative, curiosity, and an eagerness to learn
• Excellent written and verbal communication skills