Office & People Operations Coordinator

Contoro Robotics is a company focused on warehouse automation and robotic solutions for the supply chain industry. The Office & People Operations Coordinator will manage day-to-day office operations and coordinate the employee experience across onboarding, offboarding, recruiting, HR administration, facilities, and executive support.

What you'll do:

• Run day-to-day office operations and keep the workplace organized and functional
• Own vendor and building-management relationships, facility repairs, and office maintenance
• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed
• Greet visitors and coordinate company events, lunches, and team activities
• Own onboarding from offer acceptance through day one in our HR system
• Set up system access, workspaces, and equipment; run office tours and orientation
• Complete employment eligibility verification and maintain accurate employee records
• Coordinate offboarding, including documentation, access, and equipment return
• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system
• Keep candidates, hiring managers, and interviewers aligned throughout the process
• Support offer letters and pre-employment documentation
• Answer employee questions on policies, benefits, payroll, and HR processes

What they're looking for:

• High school diploma required
• Experience as an office manager, administrative assistant, HR coordinator, or in a related role
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent time management, organization, and prioritization skills
• Excellent written and verbal communication skills
• Sound judgment and discretion handling confidential employee information
• Available onsite Monday through Friday, 8:00 AM – 4:00 PM
• Bachelor's degree preferred
• Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)
• Experience with spend management or recognition platforms (Ramp, Nectar, or similar)
• Experience with Atlassian tools (Confluence, SharePoint)
• Prior HR or recruiting coordination experience at a startup or high-growth company

Benefits:

• Multiple career opportunities if you are passionate and capable
• In-person, onsite work Monday through Friday, 8:00 AM – 4:00 PM