Office & People Operations Coordinator

Intellivo is a company focused on providing operational support and employee services. The Office & People Operations Coordinator plays a vital role in ensuring an organized workplace while assisting with onboarding, employee records, and various administrative tasks.

What you'll do:

• Serve as a primary point of contact for office-related needs, visitors, vendors, and general workplace inquiries
• Help maintain a professional, organized, and welcoming office environment
• Coordinate office supplies, equipment, mail, shipping, meeting spaces, and general office logistics
• Support vendor relationships related to office services, facilities, supplies, maintenance, and other administrative needs
• Assist with scheduling, preparing materials, and coordinating logistics for meetings, events, interviews, and employee gatherings
• Partner with building management, facility contacts, or internal stakeholders to address office maintenance or workplace needs
• Support internal communications related to office updates, events, closures, visitor procedures, or workplace guidelines
• Assist with invoice processing, purchase requests, expense documentation, or budget tracking related to office operations, as needed
• Support the onboarding process by coordinating new hire paperwork, schedules, communications, orientation logistics, and first-day preparations
• Assist with offboarding activities, including checklists, exit logistics, equipment return coordination, and documentation
• Maintain accurate employee records and HR files in accordance with company procedures and confidentiality expectations
• Support HR system updates, employee data entry, reporting, and routine audits to help ensure information is accurate and current

What they're looking for:

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details
• Excellent written and verbal communication skills
• Professional, approachable, and service-oriented demeanor
• Ability to handle confidential information with discretion and integrity
• Proficiency with Microsoft Office or similar productivity tools
• Comfortable learning and using HR systems, applicant tracking systems, payroll platforms, collaboration tools, or other business software
• Strong attention to detail and accuracy in data entry, documentation, scheduling, and follow-up
• Ability to work independently while also collaborating effectively with team members and employees at all levels
• Reliable onsite presence and ability to support daily office operations in St. Louis, Missouri and Memphis, Tennessee
• 2 or more years of administrative, office coordination, HR support, recruiting coordination, employee services, or related experience
• Organization and follow-through
• Confidentiality and discretion