People Coordinator & Office Operations Associate

Bluevine is a small business banking platform providing financial solutions for entrepreneurs. The People Coordinator & Office Operations Associate supports the Jersey City office by coordinating facilities, workplace experience, HR activities, visitor management, onboarding, mail handling, and administrative operations.

What you'll do:

• Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs
• Order snacks and beverages for the office and for on-site events
• Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary
• Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards
• Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration
• Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values
• Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards
• Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations
• Respond to routine employee HR and policy questions
• Lead the coordination of bi-annual employee volunteering initiatives
• Provide administrative support in the reservation and preparation of conference rooms for internal and external guests
• Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately

What they're looking for:

• Course work in Human Resources a plus
• Strong organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Professional, polished presence with a strong service mindset
• Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
• Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
• Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
• Demonstrated ability to handle confidential information with professionalism
• 1–2 years of experience in an HR, administrative, or workplace coordination role preferred

Benefits:

• Excellent health coverage and life insurance benefits
• 401K with an immediate 3% company match
• PTO, Company Holidays, and Flexible Holidays
• Company-sponsored Mental Health Benefits, including 1:1 therapy
• Over $1,000 each year to spend on your personal wellness
• Monthly WFH stipends totaling over $1,000 annually
• Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
• Access to financial coaches and education sessions
• Weekly catered lunches and fully stocked kitchen pantries
• Community-based volunteering opportunities