People Operations Associate (Remote)

Spectrum One is a strategic engineering partner for high-growth startups and established corporations, seeking a People Operations Associate to support day-to-day HR and administrative operations. The role involves managing people processes, ensuring operational excellence, and fostering a positive team culture in a remote-first environment.

What you'll do:

• Consolidate semi-monthly timesheets for payroll and monthly timesheets for client billing, ensuring 100% accuracy
• Monitor weekly employee work logs (e.g., Ruddr, Clockify) to track resource allocation and report variances
• Manage employee leave and overtime requests, secure manager approvals, and update the Leave Management Tracker
• Provide updated running leave usage and balance reports to department team leads monthly
• Send internal and external notifications regarding upcoming Philippine and US holidays
• Coordinate with the HMO provider regarding new enrollments, renewals, deletions, card concerns, and credit memo refunds
• Address ad-hoc employee concerns regarding HMO benefits and general inquiries
• Organize and coordinate company health initiatives, such as annual vaccination drives and annual physical examinations
• Facilitate the probationary evaluation process, including collecting performance reviews and preparing regularization memos
• Process Certificate of Employment (COE) requests within a 48-hour turnaround time
• Help the organization remain legally compliant with government requirements related to employee records
• Design and post internal communications (using tools like Canva) for employee milestones, including birthdays, work anniversaries, and regularizations via Slack

What they're looking for:

• Open to fresh graduates!
• Proficient in MS Office applications (Word, Excel, PowerPoint) and highly familiar with Google Workspace (Drive, Docs, Sheets, Forms, etc.)
• Excellent time management skills and the ability to prioritize work effectively
• Close attention to detail, particularly with timesheets and data consolidation
• Excellent written and verbal communication skills
• Ability to work independently and visit the physical office once a week for maintenance checks
• Proven experience as an Administrative Officer, HR Assistant, or in a similar role is an advantage, but not strictly required
• Experience with timekeeping software or HRIS is a strong plus
• Basic graphic design skills (e.g., Canva) for internal company announcements

Benefits:

• High base salary benchmarked against industry standards, plus annual performance-based bonuses
• Annual Summit: A fully-funded, company-wide Out of Country retreat to celebrate our wins.
• Hardware & Gear: We provide the latest tech (Company-provided MacBook) and other equipment to ensure your workspace is ergonomic and productive.
• Professional Development Budget: We provide an annual budget for courses, certifications, books, and conferences. We want you to stay sharp.
• Primarily Remote: Work from home or anywhere you are most productive, with just a once-a-week visit to our physical office for facility checks.
• Time Off & Wellness: Generous paid leave policy, full medical coverage (HMO), and mental health support for you and your dependents.
• Perks and Benefits: HMO
• Perks and Benefits: Performance bonuses
• Perks and Benefits: Monthly one-on-one check-in and career coaching with your manager
• Perks and Benefits: Fully remote (with a once-a-week office visit requirement)