People Operations Clerk

Upbring is dedicated to breaking the cycle of child abuse and advancing the wellbeing of children, families, and communities. The People Operations Clerk maintains personnel files and vaccine records, supports compliance auditing and new-hire processes, and assists the People and Culture team with administrative functions.

What you'll do:

• Create, organize, and maintain employee files; maintain strict confidentiality of all employee files, records, and information; audit employee files to ensure compliance with agency and licensing standards as it relates to the record keeping of employee personnel files
• Responsible for vaccine record keeping and auditing
• Empowered to report any alleged policy, procedure, federal, state, or local law violation to HQ People Operations for assistance and/or investigation
• Assist with new hire pre-employment process to include offer letter - as per HQ People Operations, background checks, pre-employment verification, pre-employment drug and TB testing, I-9 verification, record keeping and tracking
• Assist with the notification to new hires upon hire of onboarding items, benefit enrollment and Upbring policies and information, as well as benefit enrollment reminder prior to deadline
• Develop and maintain strong working relationships with the People and Culture department and ORR team, internal and external customers, vendors, and auditor
• Assist with annual MVR checks

What they're looking for:

• High school diploma or GED
• One (1) year of human resources administrative experience
• Bilingual in Spanish (written and spoken)
• Proficient with Microsoft Word, Excel, and Outlook
• This position may be required to travel up to 10%
• This position requires sitting and looking and using a computer for long periods of time
• Position works in a child facility and has constant exposure to children
• Position requires frequent standing, walking and time in units/cottages which are areas where children reside
• Lift, push, pull, move up to 50 lbs
• The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully
• While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable
• Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus

Benefits:

• Competitive PTO and paid holidays
• Health, dental, and vision insurance
• 403(b) Plan
• Employee Assistance Program
• Discounted gym memberships