People Operations Coordinator

Haymarket Media US is hiring a People Operations Coordinator to support the People Ops Team across HR administration, onboarding, recruiting coordination, and employee support. The role reports to the Head of People and handles employee records, HR processes, reporting, and coordination of employee programs.

What you'll do:

• Handle various HRIS, Business Travel and PO/T&E systems data entry for onboarding, offboarding and status change processes
• Maintain all employee personnel files in HRIS system
• Answers frequently asked questions from employees relative to standard policies, time off, benefits, etc
• Monitor shared HR inbox and forward emails to the appropriate contacts as necessary
• Assist the Talent Acquisition Manager with interview calendar management, internship program coordination, and other related recruiting communications
• Provide written and verbal employment verifications
• Create/Execute onboarding schedules and experience for new hires
• Assist with the preparation of reports such as new hire, turnover, benefits and EEOC reports (ad hoc reports, monthly Guardian census, EEO-1 reports, etc)
• Manage the employee onboarding and termination process and liaise with the IT team regarding employee access and equipment (employee new hire forms, employee termination request forms, FedEx labels, etc)
• Conduct audits of weekly timesheets for full-time non-exempt employees in Business World
• Track weekly timesheets and approvals for interns and part-time employees
• Update and maintain several HR & Benefit process and tracking worksheets

What they're looking for:

• A Bachelor's Degree in a related field
• 1-2 years of experience in a People Ops/HR function
• Proficiency using a variety of computer software applications, especially Google Docs and Microsoft Suite, Adobe Suite
• High level of interpersonal skills to handle sensitive and confidential situations and documentation
• High attention to detail with large volumes of data, execution with minimal errors
• Curious, Collaborative, and Resourceful
• Ability to critically think and problem solve
• Excellent verbal and written communication skills
• Knowledge of HRIS system, ADP Workforce Now, a plus

Benefits:

• Hybrid work schedule; three (3) days in office depending on business needs
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment