People Operations Coordinator

Quartile is a retail media optimization platform that uses AI technology to support multichannel e-commerce growth. The People Operations Coordinator will support HR and employee experience initiatives, executive leadership, and the day-to-day management of the New York office, including onboarding, engagement programs, events, scheduling, and workplace operations.

What you'll do:

• Support the new-hire experience from preboarding through early tenure, including coordinating onboarding schedules and equipment, hosting welcome sessions, and facilitating new-hire and manager check-ins
• Partner with People Operations leadership and the Culture & Wellness Committee to plan and execute employee engagement initiatives, wellness programs, recognition moments, the internal company newsletter, and activities that build connection across the organization
• Plan and execute companywide events, seasonal celebrations, and employee gatherings, including coordinating venues, catering, vendors, communications, and day-of logistics
• Support recruiting activities for designated roles, including candidate screening and interview coordination
• Support employee recognition, employer brand, workplace award, and engagement-related programs
• Assist with People Operations projects, process improvements, documentation, and program administration as organizational needs evolve
• Serve as an approachable point of contact for employees, helping connect them with the appropriate People Operations resources and support
• Own calendar management and meeting scheduling for the CEO, serving as a primary point of coordination for internal and external meeting requests
• Provide ad hoc scheduling and meeting support across the executive team
• Partner with internal stakeholders and board members to coordinate monthly calls, quarterly board meetings, and related logistics
• Support coordination of companywide leadership meetings and updates, including gathering materials and managing logistics as needed
• Arrange catering for executive, board, client, and other on-site meetings

What they're looking for:

• 1–3 years of experience in Human Resources, People Operations, People & Culture, employee experience, administrative support, office management, executive support, or a related field
• A genuine interest in building a career in Human Resources or People Operations
• Strong interpersonal skills and an outgoing, approachable style; you enjoy meeting new people and helping create an inclusive and engaging employee experience
• Excellent organizational skills with the ability to manage multiple workstreams, deadlines, and shifting priorities
• Strong written and verbal communication skills and the ability to create clear, engaging employee-facing communications
• Strong attention to detail and follow-through
• High degree of discretion and sound judgment when working with confidential or sensitive information
• A proactive, service-oriented mindset with the ability to anticipate needs and solve problems independently
• Comfort working cross-functionally and interacting with employees at all levels of the organization, including senior executives
• Proficiency with Microsoft 365 and common workplace collaboration tools; familiarity with Canva, AI productivity tools, and HRIS platforms is a plus
• Ability to work from Quartile's New York office five days per week and travel periodically to Philadelphia for company events

Benefits:

• Comprehensive Insurance Coverage
• 401K Plan with Employer Match
• Generous Paid Time Off (24 Vacation days, 7 Sick days, 12 Company Holidays, Short Summer Fridays)
• Company Laptop + additional tech accessories