People Operations Coordinator

Stafl Systems is dedicated to advancing lithium-ion battery technology for a clean energy future. They are seeking a People Operations Coordinator to support recruiting, onboarding, and employee experience functions for their engineering and manufacturing team.

What you'll do:

• Own the full interview scheduling process, from phone screen to final onsite
• Communicate with candidates throughout the process — confirmations, reminders, and updates
• Set up onsite interviews: book space, prep materials, coordinate with interviewers
• Keep the ATS up to date and flag any pipeline that's stalling
• Track basic hiring metrics (time-to-schedule, pipeline volume) and share updates with the team
• Build onboarding schedules and coordinate a smooth first week for new hires
• Keep HRIS, ATS, and employee records accurate and current
• Help improve People Ops processes and templates over time
• Write, draft, proofread and send employee announcements and updates
• Help plan team meals, birthdays, anniversaries, and events
• Keep People Ops documents and checklists organized and current
• Treat confidential employee and candidate info with care

What they're looking for:

• 1–3+ years of experience in HR, People Operations, recruiting coordination, office coordination, or administrative support
• Strong organization skills and the ability to manage multiple moving pieces at once
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Comfortable working in a fast-paced startup, engineering, manufacturing, or onsite environment
• Ability to communicate professionally with candidates, employees, managers, vendors, and leadership
• Comfortable using HR systems, ATS platforms, spreadsheets, calendars, Slack, email, and shared documents
• Able to handle sensitive and confidential information with discretion
• Proactive and willing to jump in where needed
• Great attitude! We're happy to train the right person on the rest
• Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred; equivalent experience will also be considered
• SHRM-CP, PHR, aPHR, or HR-related certification completed or in progress

Benefits:

• 401(k) Plan: Employer match up to 5%
• Comprehensive Benefits: Health, Dental, Vision, and Life Insurance
• 99% of employee premiums and 50% of dependent premiums covered by the company
• Paid Parental Leave: Fully paid leave to support your growing family.
• Vacation & Sick Leave: Accrued vacation and sick leave.
• Company Holidays: Paid holidays in accordance with the company schedule.
• Flexible Leave: Unpaid personal leave options available when needed.
• PTO Nomination Program: Recognize and reward your teammates with additional time off.
• Bereavement Leave: 1 week fully paid.
• Jury Duty Leave: Up to 1 week fully paid.