People Operations Specialist

HIAS is a nonprofit organization focused on humanitarian efforts, and they are seeking a People Operations Specialist to support their HR services and compliance. This role involves talent acquisition, performance management, and fostering an inclusive workplace culture while ensuring compliance with employment laws.

What you'll do:

• Support in the full-cycle recruitment and consultant acquisition process ensuring equitable hiring practices for US/HQ employees
• Assist in job postings, job description reviews, candidate communications, interview scheduling, phone screening, and background and reference checks
• Support onboarding processes, including offer documentation, orientation logistics, and system access requests
• Ensure a smooth and compliant onboarding experience for new hires
• Collaborate with the Associate Director, US and HQ People operations to support in defining job requirements and assess appropriate job levels and salary ranges
• Participate in delivery of training to employees and managers on HIAS recruitment policies and procedures
• Support in ensuring all recruitment practices comply with donor requirements and labor laws, and that job descriptions align with HIAS grade and salary scale structure
• Ensure that all onboarding processes stay up-to-date collaborating with People and Culture and other department colleagues as needed
• Identify and keep People Operations leadership abreast of any employee relations issues
• Support in the development of trainings of HIAS policies and procedures
• Ensure compliance with federal, state, and local employment laws and HIAS policies and procedures
• In coordination with the Associate Director US People Operations support on the implementation and roll out of the performance review process for US and international HQ employees

What they're looking for:

• Undergraduate degree preferred in Human Resources, Business or a related field. Experience in lieu of degree acceptable
• Must have at least 2 years of experience working in Human Resources; minimum of two years of benefits administration experience with 401k plans and open enrollment analysis, compliance and vendor management, strongly preferred
• Experience with HRIS systems such as Paylocity and or/ADP, Employee Navigator and other performance management systems
• Advanced skills in Microsoft Word, Excel and PowerPoint
• Demonstrated project management skills; excellent attention to detail, interpersonal and organizational skills
• Must possess excellent communication (written and oral) and active listening skills
• Strong customer-service skills; excellent analytical and problem-solving abilities
• Must be able to work independently and as a team player
• Ability to multitask and handle multiple ongoing responsibilities and/or projects is required; ability to work in a fast-paced environment
• Experience working in nonprofit, humanitarian organization preferred
• PHR, SPHR, SHRM-CP or SHRM-SCP preferred
• Some knowledge of Judaism and/ or the Jewish community, culture and issues is a plus