People Strategies Coordinator

Shawmut Design and Construction is a 100% employee-owned construction company with a People Strategies team focused on delivering an exceptional employee experience. The People Strategies Coordinator provides administrative and customer-focused support across recruiting, onboarding, HR operations, employee records, benefits, compliance, and the employee lifecycle.

What you'll do:

• Partner with the Recruiting team to coordinate interviews, prepare offer and onboarding documentation, and ensure a seamless new hire experience
• Coordinate all aspects of employee onboarding and support offboarding activities while ensuring compliance with company policies and legal requirements
• Maintain accurate employee data and personnel records within Workday and other HR systems while ensuring confidentiality and data integrity
• Process employee transactions including hires, transfers, promotions, organizational changes, and terminations
• Monitor employee leave of absence (FMLA and other leave programs), partnering with managers to ensure accurate documentation and approved statuses within HR systems
• Support employee benefits administration, including benefit enrollments, qualifying life events, and employee inquiries
• Monitor and track required training, certifications, compliance programs, and performance management activities
• Verify, process, and reconcile invoices from vendors supporting the People Strategies function
• Perform regular data audits and quality control to ensure HR records remain accurate, complete, and compliant
• Respond to employee questions regarding HR policies, procedures, and programs while providing excellent customer service
• Assist with reporting, HR metrics, audits, and special projects that support continuous improvement across the People Strategies team
• Support additional HR initiatives and projects as the department continues to grow

What they're looking for:

• 1–2 years of Human Resources administration experience required, including internships or HR co-op experience
• Bachelor's degree in Human Resources, Business Administration, or a related field required
• Experience with HRIS systems, employee record management, and maintaining confidential information
• Strong attention to detail with excellent organizational and follow-through skills
• Ability to manage multiple priorities while maintaining accuracy in a fast-paced environment
• Excellent written and verbal communication skills with the ability to build relationships across all levels of the organization
• Strong customer service mindset with a positive, collaborative, and proactive approach
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
• Ability to exercise sound judgment and maintain confidentiality with sensitive employee information
• Self-starter with a strong sense of ownership and the ability to work both independently and as part of a collaborative team
• Experience using Workday HRIS is strongly preferred; experience processing employee transactions in Workday is highly desirable
• Experience supporting employee onboarding

Benefits:

• Health, Dental, and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) – Be an employee-owner!
• 401(K) with Company Match – Receive a company match up to 4% of your eligible pay.
• Generous Paid Time Off – vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.
• Cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.
• This position works out of our Boston office 3x per week, with the option to work from home 2x per week.