Procurement Analyst

Job Summary - Why you’ll love this position

Are you a procurement professional looking for a great opportunity with even better benefits? If you enjoy providing high-quality support in a fast-paced environment, we would love to speak with you! As a procurement analyst, you will have the opportunity to build for a stronger tomorrow by applying your diverse background, education, and work experiences to facilities maintenance contract administration activities and general procurements at a regional level. This is a mid-level professional position that will write, review, and solicit Requests for Quotes (RFQ) and Invitations for Bid (IFB); issue Notices of Award; and execute contracts. Also, it is accountable for ensuring compliance with statutory and state regulatory requirements and supporting regional and division objectives and strategic plans. The position will require a strong acumen for facilities maintenance service and construction as well as bidding and contract administration.

You will be a high-value contributor to our organizational culture and support the mission and vision of FMDC. Every day is an opportunity to make an impact on the future, your community, and the State of Missouri!

This position has potential for long-term career growth! It is classified as an Procurement Analyst (click to learn more).

This position is with the Office of Administration Division of Facilities Management, Design, and Construction (OA-FMDC) supporting the Chapter 34 Procurement team within the Contract Services Unit. OA-FMDC is committed to strengthening the State’s investments while providing a safe and secure environment through innovative design solutions and excellent service.

Responsibilities - What you’ll do

• Prioritize excellent service for a wide and diverse network of internal and external stakeholders, including but not limited to internal teams, state agencies, state officials, contractors, and the public.
• Assist in developing regional facilities maintenance service contracts and conduct research for contract administration purposes.
• Facilities maintenance and repair project contract administrations, including bidding phase, bid evaluation, acceptance phase, and contract execution phase.
• Prepare and/or review Scopes of Work (SOWs), Requests for Quotes (RFQs), and Invitations for Bid (IFBs), and administer agreements related to real estate functions.
• Draft deficiency letters, track ongoing custodial issues, and provide documentation to the Procurement Supervisor and Procurement Managers. 
• Responsible for updating spreadsheets, databases, and appropriate accounting control systems (MissouriBuys currently but eventually will be MOVERS ERP).
• Assist with development, management, and implementation of software (e.g. Qualtrics and Smartsheet) for inspection tools and dashboards.
• Proactively integrate continuous improvement practices into OA-FMDC contract administration.
• Perform other duties as assigned.

Qualifications - All you need for success

• Ability to communicate, collaborate and lead with integrity in a manner that inspires trust and builds positive rapport with a diverse group of stakeholders and the public.
• Knowledge of procurement processes as they relate to facilities maintenance services, maintenance and repair of facilities, limited procurement of goods, and Missouri statutory requirements relative to RSMo Chapter 8 and RSMo Chapter 34.
• A very good understanding of the legal aspects of procurement for facilities maintenance services and construction contracting.
• Excellent service and communication skills to build strong working relationships with individuals, vendors, stakeholders, and partner agencies.
• Ability to interpret and execute a wide range of feedback, directives, practices, and communication strategies.
• Ability to develop positive, productive working relationships as an individual contributor and as part of a team.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent time management, organizational, planning, and communication skills.
• Excellent attendance, work ethic, attention to detail, conflict management, and critical thinking skills.

Preferred Qualifications

• Bachelor’s degree in finance, economics, business, accounting, or related field. (Substitutions may be allowed.)
• 1-3 years of procurement experience in facilities maintenance services, facilities management, construction contract administration, or related fields.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. 

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas. 

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

[email protected]

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.