PROGRAM ASSISTANT (Class V)

Purpose or role of the position within the organization.

The P&S Student Affairs office enhances student experiences and promotes well-being within the student community, aligning with the University’s mission of fostering a supportive environment.

Duties and responsibilities associated with the position and how they relate to the purpose or role.

The Program Assistant will assist with administrative tasks and program coordination, enhancing the office's ability to support student initiatives.The Office of Curricular Affairs within the Office of Medical Education oversees all medical school curricular, academic, instructional programs, and academic policies at the Vagelos College of Physicians & Surgeons. The Program Assistant for Registration and Enrollment is responsible for providing administrative support to our first-year clerkship and visiting students programs, under the direct supervision of the director of curricular affairs working directly with the director for first year clerkships and the program coordinator for electives: • Register visiting students for courses with the University Registrar • Enroll students in courses, and clerkship experiences in OASIS • Review and process documents for domestic visiting students • Answer questions from first-year students regarding clerkship placements, and visiting students and their respective home schools regarding elective placement and registration • Maintaining accurate information and data on student enrollment and registration • Update and maintain program records, including student enrollment status, course schedules, and clerkship supervisor information • Generate reports and compile data for program evaluation and compliance purposes

General qualifications for the position and the specific qualifications for the various levels or rates of pay associated with the position.

• • Must be enrolled as a full-time student • Must have strong organizational and time management skills • Must be able to work independently and as part of a team • Must be proficient in Microsoft Office Suite

Additional Applicant Instructions

• Opportunity to gain valuable experience in the field of higher education • Flexible work hours that can be accommodated around your class schedule • Opportunity to network with faculty and staff