Project Accountant

iSuite L.L.C. is a business support services organization providing accounting and other services to clients in the Architecture, Engineering, and Construction industry. The Project Accountant will support project setup, contract administration, billing, collections, cost tracking, financial reporting, and regulatory compliance while working under the direction of senior accounting staff.

What you'll do:

• Set up new jobs in Vista by Viewpoint from job information sheets, ensuring accurate cost codes, billing terms, and contract values are entered
• Review and follow contract requirements, special provisions, terms and conditions, and owner billing requirements for assigned projects
• Request, track, and maintain Certificates of Insurance for assigned projects and subcontractors
• Maintain and update change order logs, tracking approved, pending, and disputed change orders for assigned projects
• Support subcontract compliance review, including insurance verification and prevailing wage requirements
• Prepare accurate and timely customer billing in accordance with contract terms, including AIA billing applications (G702/G703) where applicable
• Process and track lien waivers — conditional and unconditional — in coordination with project billing cycles
• Monitor and track retainage withheld on billings; ensure retainage balances are accurately maintained and released per contract terms
• Aid in collection of outstanding payments; understand the impact of timely collections on project cash flow
• Request subcontractor and vendor invoices as needed to support billing and cost recognition
• Assist in coding subcontractor and equipment invoices in Vista by Viewpoint to appropriate cost codes and projects
• Comprehend and follow purchasing procedures for goods procured for assigned projects

What they're looking for:

• 1-3 years of experience in billing, project accounting, construction administration, or a related financial role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Exceptional attention to detail with the ability to manage multiple priorities under deadline
• Strong written and verbal communication and interpersonal skills
• Ability to work under pressure in a fast-paced environment while maintaining accuracy
• Self-starter who thrives in a collaborative, team-oriented environment
• Ability to travel up to 25%
• Bachelor's degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered
• Experience with Vista by Viewpoint or comparable construction ERP system
• Familiarity with AIA billing (G702/G703), lien waivers, and retainage concepts
• Experience in the construction, engineering, mechanical contracting, or controls industries
• Demonstrated experience working with union labor and certified payroll requirements

Benefits:

• Employee Stock Ownership Program
• Discretionary Annual Bonus
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Paid Parental Leave
• Tuition Reimbursement Program