Project Coordinator (21095)

Job Purpose

• To work with, and support, the Project Manager and/or Senior Project Manager/Project Director  during the execution phase of a project in all Project Management areas, including general administration, contributing as required to help achieve the project and business objectives, including HSE, management of change, Quality, budget control, risk management, schedule, procurement and reporting. Acting as deputy during periods of Project Manager absence.

Or

• To manage and execute a Package of work to an agreed specification, scope, quality, lead-time and cost; ensuring on-time delivery and achievement of budgeted margin and cash.

Duties & Responsibilities

• Drive safe working and adherence to HSE requirements.
• Communication and stakeholder management, including establishing good working relationships with the Client if required.
• Interfacing with: Project Directors/Managers, Project Planners, Engineering, Quality, Business Planning, Finance, Procurement, Manufacturing, Operations Management, Customers, Global & Regional Project Management & Project Services teams.
• Coordinate and participate in the Project Launch meetings and support the Project Director or Project Manager in the start-up activities.
• Coordinate and follow up activities between Admin, Engineering, Procurement and Construction (AEPC) functions from start-up until project close.
• Support the Project Risk Manager in risk and opportunity review meetings, clearly identifying risks, formulating and implementing mitigation strategies.
• Support the Change Management processes; ensure project changes are executed in accordance with global procedures. Support the Business Manager / Commercial manager to progress and close out changes.
• Support man-power planning with the Finance team and contribute to man-hours forecasting, actual vs budget monitoring and control.  Coordinate the mobilization and demobilization of project personnel throughout the project
• Support the Project Director or Project Manager in expediting to meet on-time delivery, particularly with respect to manufacture and assembly.
• Understand cash forecasts, Revenue Recognition and Project P&L, communicating this information to key project stakeholders as required.
• Liaising with Supply Chain, expedite deliverables to protect critical path & on time delivery.
• Regularly maintain and update tracking/status information for project reporting.
• Support the setting up and maintenance of internal and external communication platforms (SharePoint,Teams etc.).
• Processing input from Work Packages and functional areas and assisting in the issue of weekly/monthly reporting.
• Creation and management of organization charts, vacation and project contact lists.
• Support with departmental continuous improvement initiatives.
• Responsible for supporting Lessons Learnt activities throughout project execution
• Coordinate with Engineering, Project Start-up Team and Finance to load top level part numbers on Sales Orders through Sales Order Amendment Forms and ensure demand is loaded in SAP according to contracted schedule