Purchasing & Receiving Clerk - Hotel Cleveland, Autograph Collection

PURCHASING AND RECIEVING CLERK

REPORTS TO: Executive Chef 

POSITION SUMMARY:

The Purchasing and Receiving Clerk ensures seamless procurement and delivery of goods and supplies for all Coury Hospitality properties. This role supports the operational and financial efficiency of the organization by accurately managing purchase orders, receiving deliveries, maintaining inventory records, and collaborating with vendors and internal teams to guarantee quality, timeliness, and cost-effectiveness.

PRIMARY JOB DUTIES:

• Process purchase orders in accordance with property needs, budget, and Coury Hospitality procurement policies.
• Identify and establish relationships with vendors, negotiate prices and delivery terms while ensuring quality standards.
• Track order status and proactively resolve issues such as backorders, delays, or discrepancies.
• Maintain accurate purchasing records and assist with audits and inventory reconciliation.
• Receive incoming deliveries, verifying quantities, quality, and specifications against purchase orders.
• Inspect items for damage, expiration dates, and compliance with Coury Hospitality standards.
• Ensure proper storage of inventory according to safety and operational guidelines.
• Maintain accurate receiving logs and update inventory management systems in real-time.
• Communicate effectively with department heads to anticipate inventory needs.
• Coordinate with Finance for invoice approvals and timely vendor payments.
• Report any discrepancies, shortages, or quality issues to management promptly.
• Adhere to Coury Hospitality’s standards for cleanliness, safety, and efficiency in receiving and storage areas.
• Participate in continuous improvement initiatives to streamline procurement and inventory processes.
• Support team members and contribute to a positive, guest-focused work environment.

Additional tasks and responsibilities may be assigned at the discretion of the manager.  Furthermore, tasks and responsibilities may be added or revised based on the volume of business and the need for the work to be completed at the present time.

KNOWLEDGE, SKILLS AND ABILITIES:

• High school diploma or equivalent; associate degree preferred.
• 1–3 years of experience in purchasing, receiving, or inventory management, preferably in hospitality, food service, or retail.
• Knowledge of procurement processes, vendor relations, and inventory systems.
• Strong attention to detail, organizational skills, and ability to multitask.
• Proficiency in Microsoft Office Suite and inventory management software.
• Ability to lift and move inventory as needed (typically 30–50 lbs).
• Excellent communication and interpersonal skills.

PHYSICAL DEMANDS:                                                                      

• Prolonged sitting at a desk while working on a computer (frequent to constant).
• Frequent use of hands and fingers for typing, data entry, and operating office equipment.
• Occasional standing and walking within the office to access files, printers, or meet with employees.
• Occasional lifting and/or moving of files, paper boxes, or office supplies (typically up to 10–20 pounds).
• Reaching, bending, or stooping occasionally to retrieve files or supplies.

This job description is not intended to create a contract of employment. Employment with the Company is at-will and may be terminated by either the employee or the Company at any time, with or without cause or notice, in accordance with applicable law.