REALLOCATION CDPHE APCD ONLY: Public Affairs & Policy Program Assistant - PA II

Department Information

NOTICE OF PROPOSED REALLOCATION

Position Number:   FAA01671       Held by:  Madeline Bourke

This position is in the Colorado Department of Public Health and Environment, Air Pollution Control Division, has been recommended for reallocation to Program Assistant II (H4R2XX).

  

This announcement represents the selection process for an occupied, reclassified state position. This position is open only to classified permanent employees of Air Pollution Control Division within the Colorado Department of Public Health and Environment. Applications will not be considered from any individuals not specifically covered by these strict eligibility requirements.  

IMPORTANT INFORMATION:

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business needs.

Description of Job

The Work Unit:

The Air Pollution Control Division (APCD) is charged with safeguarding the public’s health by preventing harmful exposures to air pollution, reducing greenhouse gas emissions that contribute to climate change, and promoting environmental justice in disproportionately impacted communities. The Air Quality Policy (AQP) unit within APCD oversees the division’s legislative coordination; facilitates analysis of, and response to, major policy issues; represents the division’s interest with inter-governmental and intra-governmental groups and agencies, including state legislators; and maintains oversight of the division’s legislative and regulatory policy implementation. This specialized work unit reports to the Senior Director of State Air Quality Programs at CDPHE.

What You Will Do: 

This position provides administrative, project management, and program support for the AQP on a full time basis, focusing on legislative priorities and supporting communications, outreach, and environmental justice priorities outside of the legislative session as directed by the supervisor. This position balances competing projects and priorities. The position's time and focus pivots throughout the year to prioritize different priority workloads as clarified by the supervisor. During the legislative session each year (January - May), 100% of the position’s time and focus is dedicated to supporting the AQP. Outside of the legislative session each year (June - December), up to 10% of the position’s time and focus may be dedicated to supporting other work on communications, outreach, and environmental justice, and 5% on additional duties or projects as assigned by the AQP supervisor.

Key Responsibilities:

• Advancing APCD legislative, strategic, and policy  initiatives.

  • Supports APCD’s Air Quality Policy (AQP) unit with initiative tracking, legislation/bill tracking/review/coordination, policy/legislative reviews, tracking progress and deadlines, legislative strategy, and policy research.

  • Develops written communications, including drafting, editing, and proofreading APCD responses to elected officials, including coordinating with APCD and CDPHE subject matter experts to ensure timely, accurate responses.

  • Performs legislative bill conversion, tracks, manages and maintains legislative inquiries, and template creation for legislative responses.

  • Supports drafting/reviewing responses to legislative inquiries.  

  • Supports fiscal note development, review, and tracking in coordination with supervisor and APCD leadership.

  • Coordinates communications with CDPHE’s legislative team, as appropriate, in coordination with supervisor and APCD leadership.

  • Outside of the legislative session, as time permits or as appropriate, this position may assist in supporting other APCD  programs such as the

  • Community, Partnership, and Policy Program (CPP) within APCD to assist in limited projects related to outreach, environmental justice, and communications priorities and other special projects as assigned by the AQP supervisor.

• Program coordination, project management, tracking and administrative support for Air Quality Policy Unit

  • Supports internal/external meetings/coordination including but not limited to: legislative, communications environmental justice, and partnerships.

  • Supports AQP budget and fiscal processes, including annual operating budgets.

  • Develops, submits, and tracks forms such as official function forms, purchase request forms, and invoices/purchase order tracking (e.g., translation services, child care stipends, participation incentives).

  • Coordinates with HR on policy and hiring actions, as directed by the supervisor or AQP leadership.

• Process Optimization & Coordination of Public Engagement, Environmental Justice, and Strategic Communications.

  • Helps develop, implement, and optimize the Air Pollution Control Division’s (APCD) environmental justice (EJ), public engagement, strategic communications, and public outreach efforts. This position serves a dual, specialized role: primarily supporting the Air Quality Policy (AQP) unit during the legislative session, and expanding support to other division programs outside of the legislative session. Rather than executing pre-structured clerical tasks, this role modernizes and standardizes the division's administrative work processes to ensure long-term efficiency, regulatory compliance, and strong public trust. Specific position duties include: 

• Other Duties as Assigned
  Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R2XX Program Assistant II

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:

Five (5) years of experience in Public Policy, Public Administration, Public Health, Political Science,  Operations or Project Management, Business, Environmental Science or Studies or Natural Resources.

Or

Education and Experience:

A combination of related education and/or relevant experience in Public Policy, Public Administration, Public Health, Political Science,  Operations or Project Management, Business, Environmental Science or Studies or Natural Resources equal to five (5) years

**This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.**

CONDITIONS OF EMPLOYMENT:

• A pre-employment background check will be conducted as part of the selection process.

• TRAVEL:  1-2 days per month, supporting legislative hearings, meetings, public meetings and outreach, and division sponsored events.
  

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

A complete application packet must include:

• Completed State of Colorado application.

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

  • Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify:  CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.

Benefits

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits 

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
 

Supplemental Questions

Required Question

Agency Information

EmployerState of ColoradoAddress See the full announcement by clicking
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Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/