Receptionist/Accounts Payable, EDI

Executive Director, Inc. (EDI) is hiring a Receptionist/Accounts Payable professional to serve as the first point of contact for visitors and incoming calls while supporting client accounts payable. The role also processes deposits, maintains communication with client executives and staff, and provides administrative support to promote efficient client service.

What you'll do:

• Answer and appropriately distribute incoming phone calls on a multi-line phone system for all associations
• Greet and notify staff of all visitors
• Review out of office and working remote list each day as needed
• Process client deposits and use Deposit software
• Assist in the accounts payable process
• Proactively reach out and update client call lists to incorporate staff changes for accurate call routing
• Track and maintain reports on invoice processing, submit timely monthly reports
• Responsible for daily set-up and closing of the reception area
• Provide accurate and timely communication with staff through emails and calls
• Assist in client mailings and other duties as assigned
• Assist the accounting department with miscellaneous tasks as needed
• Assist in other miscellaneous projects and duties as requested

What they're looking for:

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Teams) and comfortable learning new software applications
• Excellent verbal and written communication skills, with a professional and friendly demeanor
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Dependable and punctual, with a strong sense of professionalism and confidentiality
• Customer service–oriented attitude, with the ability to interact courteously with staff, clients, and visitors
• High school diploma or equivalent
• 1–3 years of experience in an administrative, receptionist, or customer service role
• Multi-line phone system experience
• Preferably in a professional office setting
• Attendant console experience preferred