Receptionist/Administrative Project Coordinator

%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan%3EAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?%3C/span%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan%3EWatch Our Story:%3C/span%3E%3C/span%3E%3Ca href=%22https://www.hdrinc.com/our-story%22 target=%22_blank%22 rel=%22noopener%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan%3E%27 https://www.hdrinc.com/our-story%27%26nbsp;%3C/span%3E%3C/span%3E%3C/a%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:Arial;%22%3EEach and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:9.95pt;%22%3E%3Cspan style=%22color:rgb(0,0,0);font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;%22%3EAt HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:9.95pt;%22%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:Arial;%22%3EThe function of this role is to aid in front-office operations and provide administrative support for projects. It involves assisting the office to guarantee that daily operations run smoothly and supporting the project manager to ensure that projects comply with HDR%27s Quality Management System (QMS). This encompasses delivering administrative support and assistance to the project managers. This position requires 100% in-office presence.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:9.95pt;%22%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3ETypical responsibilities will include the following:%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EResponsible for all front desk reception duties including answering, screening and directing phone calls,%26nbsp;distribution of incoming faxes, mail, and all aspects of UPS packages.%26nbsp;%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EGreet employees and visitors, administer guest log-in, distribute security badges to all guests as well as complete exit procedures.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EMaintain kitchen; including but not limited to, cleaning and stocking supplies when needed (paper towels, coffee, beverages, etc.)%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EMaintain Conference Rooms, including but not limited to, tracking office staff calendars, scheduling conference calls and reaching out to meeting organizers for set-up requests, place food orders for meetings as approved, supplying and replenishing refreshments, cleaning as soon as a meeting is over%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EWork with project managers to ensure 100% compliance with the requirements of HDR’s QMS. The project coordinator will need to: gain a full understanding of the QMS program; be able to accurately explain the requirements to project managers; and be responsible for project review meeting scheduling, document preparation, participation, and follow-up.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EWork with project managers to efficiently set up their projects including creating of project folders, developing Project Management Plans, Quality Management Plans, loading project review and quality check schedules into HDR’s project management software, setting up project mailboxes, setting up communication tools, and setting up project review and kickoff meetings.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EProvide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, performing document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3ECoordinating all aspects of meetings including sending Outlook invitations, finalizing and distributing electronic materials, printing handouts, attending meeting and capturing meeting minutes.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3ERecord completion of project review meetings, finalized Quality Control Activities, and similar activities.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EDownload financial and labor data from HDR%27s project management software and organize it into comprehensive reports and dashboards for internal or external presentations.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3ETechnical editing of deliverables. This generally consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3ECommunicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EEnsure compliance with corporate branding and template standards as well as client standards and expectations.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EWork under minimal supervision and meet compressed deadline.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;%5C0027arial%5C0027%5C,sans-serif%26quot;;%22%3EAll other duties as assigned%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22color:#333333;font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-bidi-font-size:11.0pt;mso-bidi-theme-font:minor-bidi;mso-fareast-font-family:Arial;%22%3E%3Cstrong%3EPreferred Qualifications%3C/strong%3E%3C/span%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EBachelor%27s degree%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EExperience in the consulting industry supporting projects and project managers%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E#LI-EV1%3C/span%3E%3C/p%3E

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Job Details
Primary Location: United States-Michigan-Detroit
Industry: Administrative
Schedule: Full-time
Employee Status: Regular
BusinessClass: Marketing and Admin
Job Posting: Sep 1, 2026