Recruiting Coordinator

Ambrook is hiring its first Recruiting Coordinator to own interview logistics and candidate experience across all open roles. The role manages scheduling, candidate communications, ATS hygiene, interviewer panels, recruiting reports, and process improvements, including AI-enabled workflows.

What you'll do:

• Scheduling. Own scheduling across every active pipeline, from recruiter screens through final rounds: building panels, rescheduling, swapping interviewers, and juggling time zones
• Candidate communication. Confirmations, prep emails, itineraries, and day-of updates that are accurate, warm, and on time. You’re often the first person at Ambrook a candidate talks to, and the one they hear from most
• Ashby. Keep it clean: stages current, interview plans and templates up to date, and feedback in from interviewers before every debrief
• Interviewer panels. Keep panels trained and balanced: shadow pairings for new interviewers, a backup for every slot, and a system that spreads the load across the team
• Reporting. A weekly snapshot of scheduling and pipeline health: how fast we schedule, who’s interviewing how much, and where candidates are stuck
• Making it better. When you catch yourself doing the same thing three times, you write the template, the playbook, or the automation so there isn’t a fourth

What they're looking for:

• You've automated part of a coordination workflow, and you can say exactly what it unlocked
• 1 to 4 years coordinating interviews, ideally at a fast-growing startup with real volume: many reqs at once, panels that change the night before
• You run a clean kitchen: an organized Ashby, context ready for every interview, and nothing falls through
• Every request gets a response within 24 hours, scheduled or flagged. No silent blockers
• Discreet. Candidate details, compensation, and feedback stay with the people who need them
• Calm when the schedule breaks. You triage, decide, and loop Cody in with a plan, not just a problem
• Bonus: Ashby administration, or deep experience in another ATS like Greenhouse or Lever

Benefits:

• Equity
• Health insurance
• 401(k) with matching contribution
• Flexible vacation time
• Flexible work hours
• A desk at Ambrook’s NYC, SF, or Denver office.
• Wellness stipend
• Professional development stipend
• Hybrid work arrangement